Executive Assistant to Global Head/ Group VP

Roche • Santa Clara, CA

21d • Onsite

About The Position

At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters. The Position Computational Science and Informatics R&D excels in delivering rigorous and clinically actionable data analytics and insights across our Diagnostics product portfolio. As the Executive Assistant for the team, you contribute to our purpose, which is to shape the future of human health, where precise, data-driven diagnostics and precision medicine enable everyone to access personalized healthcare solutions. These strategic capabilities are crucial to realizing Roche Diagnostics' 10-year vision and the One Roche ambitions. Join to provide support the Chapter Area Lead of Computational Science & Informatics and their Senior Directors in a high-speed, multi-continental environment. We need a proactive partner who masters technology resources to solve complex puzzles and adapts to changing priorities. Location: Santa Clara office, onsite. The Opportunity Serves as the departmental information resource for organizational operations and administrative inquiries, requiring administrative knowledge of departmental and organizational policies and procedures. Proactive, responsive and adaptive to rapid pace of work and the administrative support needs of the leader and leadership team Coordinates, schedules and prepares for meetings, events, domestic and international travel and conference calls, channeling communication and/or materials. Actively participates in internal company meetings with other administrative professionals to exchange of ideas, and find ways to apply new & improved ways of working. Participates in administrative project initiatives within or outside the department/functional area. Provides back-up administrative support to other teams as necessary, demonstrating flexibility, adaptability and positive demeanor in the face of change. Supports the department with new systems, processes and training compliance. Who You Are You have 6+ years of administrative assistant experience You have 2+ years of experience supporting senior/executive level leaders (i.e. C-Suite/ officer level role) You are highly proficient with Google Workspace including (Google docs, Sheets, Slides, Forms, Gmail, gCal, gDrive, gMeet, and Calendar etc.) from prior professional experience working w/ the tools or equivalent

Requirements

• You have 6+ years of administrative assistant experience
• You have 2+ years of experience supporting senior/executive level leaders (i.e. C-Suite/ officer level role)
• You are highly proficient with Google Workspace including (Google docs, Sheets, Slides, Forms, Gmail, gCal, gDrive, gMeet, and Calendar etc.) from prior professional experience working w/ the tools or equivalent
• You have strong organizational skills and the ability to be extremely flexible while managing conflicting, shifting and competing priorities with minimal direction
• You are a proactive self-starter with excellent judgment who can work independently and anticipate the executive's needs as well as make critical decisions
• You are a quick learner, is solution oriented, proactive to the dynamic needs of the leader and the organization
• You have experience with Business, Financial, Budgeting, Travel & Expense, Human Capital and/or Purchase Order Management Tools

Nice To Haves

• You have a Bachelor’s Degree

Responsibilities

• Serves as the departmental information resource for organizational operations and administrative inquiries, requiring administrative knowledge of departmental and organizational policies and procedures.
• Proactive, responsive and adaptive to rapid pace of work and the administrative support needs of the leader and leadership team
• Coordinates, schedules and prepares for meetings, events, domestic and international travel and conference calls, channeling communication and/or materials.
• Actively participates in internal company meetings with other administrative professionals to exchange of ideas, and find ways to apply new & improved ways of working.
• Participates in administrative project initiatives within or outside the department/functional area.
• Provides back-up administrative support to other teams as necessary, demonstrating flexibility, adaptability and positive demeanor in the face of change.
• Supports the department with new systems, processes and training compliance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level