Executive Assistant to Chief Financial Officer

Oklo•Santa Clara, CA

4h•$70,000 - $120,000•Remote

About The Position

Oklo is seeking an experienced, dynamic, technically capable Executive Assistant to support our Chief Financial Officer. This role demands a combination of administrative prowess, flawless execution of tasks, a team player and the agility to navigate a fast-moving company in an exciting industries of advanced fission (nuclear energy) and radio isotope production. The position will also provide support to the Finance team overall and other critical roles like Head of Legal.

Requirements

Bachelor’s degree or equivalent experience.
Proven experience as an executive assistant or in a similar role, with a preference for those familiar within technical environments.
Strong technical proficiency with the ability to quickly adapt to new tools and software including Google Suite, Slack, Box, Atlassian, Asana, Microsoft Office, Greenhouse, Ramp, and Navan.
Exceptional organizational skills and attention to detail.
Excellent communication skills, both verbal and written.
Demonstrate strong administrative capabilities, with document tracking discipline.
Remain calm under pressure and effective in high-visibility, high-impact situations.
Ability to work in a fast-paced environment, multitask, and prioritize tasks.
A proactive, entrepreneurial mindset, with the ability to anticipate needs and challenges.
You are passionate about clean energy and making advanced fission a reality
You have a go get-it attitude
You love doing all kinds of things and working in a place where no day is the same
You’re savvy with technology and like learning new software
You have worked a good amount with Microsoft Office Suite and Adobe Acrobat - you know how to do tracked changes and add redlining or comments to documents, you know how to create PDFs, or at least you are a quick learner or know how to figure it out!
You exhibit strong stakeholder management skills, with a high degree of professionalism and diplomacy.
You have excellent grammar and spelling!
You can handle having a lot of different tasks at a time and know how to prioritize and multitask
Excellent written and verbal communication skills in English, although other language skills are awesome too
Strong attention to detail
You enjoy organizing
You are a relatively early riser and don’t mind helping out in the early morning east coast time
You are comfortable with flexible hours and working remotely
A startup person: You aren't driven by titles or hierarchy, and prefer efficiency to excess process. You don't need or expect to have a lot of guidance but you enjoy working in a fast-paced team. If you prefer the culture and feel of a large organization, that is great, but you likely won’t enjoy working with us! There is plenty of important work and plenty of good opportunities with organizations like that.
Motivated: You are self-motivated. You bring an enthusiasm to the team, and imbue a sense of passion that goes beyond clocking in and clocking out. This isn’t about a fake or arbitrary “pieces of flair” mentality or lack of work-life balance! It is about being a part of the vision and feeling a part of reaching team goals.
A team-player: Oklo genuinely is a team. We aren’t about taking credit for ourselves, and we aren’t about pushing blame to others. We do incredible things because we work as a team.
An excellent communicator: We need a person who is not only technically competent but also a clear and upbeat communicator.
Creative: Being creative means that when things fall outside clear scopes or processes or problems arise without clear solutions, you are able to identify it as well as invent ways to solve a problem or fill a need without micromanagement. The successful person in this job will not only be creative, but also enjoy being creative and solving open-ended problems which may change day-by-day.
Detail-oriented: This focus is a big part of excellence, consistency, and quality. Excellent grammar and spelling matter for both good communication as well as the image of the company that we put forward.

Nice To Haves

Basic knowledge of finance and capital markets is a plus, but not required.
Knowledge of the nuclear power industry is a plus, but not required.

Responsibilities

Provide comprehensive support to the CFO, including calendar management, coordinating meetings, and handling travel arrangements.
Serve as a liaison between CFO and other internal departments as well as external stakeholders.
Efficiently process and distill a high volume of incoming information, presenting it in a prioritized manner to CFO, and facilitating subsequent actions.
Prepare and edit presentations, reports, and other critical financial related documents, ensuring accuracy and timely delivery.
Manage confidential information with discretion, upholding the company's data protection standards.
Proactively address and resolve administrative and technical challenges.
Assist with project coordination, ensuring milestones are met and updates are communicated effectively.
Handle ad-hoc tasks and projects as required, showcasing resourcefulness and adaptability.
Schedule events with key stakeholders efficiently and smoothly.
Work in close collaboration with other Executive Assistants in the company.
Manage and coordinate logistics for investor relations activities, including conference attendance, headquarters visits, and investor meetings.
Own and maintain operational trackers and spreadsheets supporting hiring, project status, investor engagement, and accounting/finance activities.
Prepare briefing materials and meeting support for the CFO in advance of critical internal and external engagements.