Executive Assistant to Chief Compliance Officer

TexasBank•Fort Worth, TX

2d•Onsite

About The Position

The Executive Assistant provides comprehensive administrative support of a complex, confidential nature to the CCO including schedule/meeting coordination, preparing, editing, and storing documents, including but not limited to, letters, memoranda, pleadings, agreements, legal process and other documents, maintenance of confidential documents, screening phone calls/visitors. JOB DUTIES AND ESSENTIAL FUNCTIONS: Assists and supports the CCO with tasks as needed. Assists in coordinating the CCO daily priorities, appointments, calendar, tasks, meetings, deadlines, etc. Daily review, coordination, and anticipation of CCO needs, calendar, tasks as well as confirm, coordinate, and organize corporate meetings. Screens incoming visitors, phone calls, email, and mail directed to CCO from outside and within organization. Assists with completing deadlines, creating documents, assignments, gathering reports, and initiating communication on behalf of CCO Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics to help coordinate compliance and legal issue management. Reads, researches, reviews, verifies, and routes correspondence, reports, and legal documents. Drafts, revises, and edits letters and other written documents, and collects and analyzes information. Interprets and adapts guidelines, practices, and policies. Handles highly confidential and privileged matters. Works with top level executives in work situations. Exercises discretion concerning schedule changes, changing priorities and meeting interruptions. Occasionally provides administrative support for others in the department. Other duties and special projects as assigned. WORKING CONDITIONS: Air-conditioned office environment. Consistent and timely attendance is required to ensure uninterrupted operational efficiency and exemplary service delivery. PHYSICAL DEMANDS: Sit for extended periods of time. Walk, stand, bend, squat, twist, and reach. Extended keyboarding.

Requirements

High School Diploma or equivalent.
2-3 years of being an Executive or Corporate Assistant or Legal Secretary.
Excellent verbal and written communications skills.
Proficiency in Microsoft Office Applications including Excel, PowerPoint, and Word.
Must be highly professional, mindful, and organized.

Nice To Haves

Associate degree, preferred.

Responsibilities

Assists and supports the CCO with tasks as needed.
Assists in coordinating the CCO daily priorities, appointments, calendar, tasks, meetings, deadlines, etc.
Daily review, coordination, and anticipation of CCO needs, calendar, tasks as well as confirm, coordinate, and organize corporate meetings.
Screens incoming visitors, phone calls, email, and mail directed to CCO from outside and within organization.
Assists with completing deadlines, creating documents, assignments, gathering reports, and initiating communication on behalf of CCO
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics to help coordinate compliance and legal issue management.
Reads, researches, reviews, verifies, and routes correspondence, reports, and legal documents.
Drafts, revises, and edits letters and other written documents, and collects and analyzes information.
Interprets and adapts guidelines, practices, and policies.
Handles highly confidential and privileged matters.
Works with top level executives in work situations.
Exercises discretion concerning schedule changes, changing priorities and meeting interruptions.
Occasionally provides administrative support for others in the department.
Other duties and special projects as assigned.