Executive Assistant to Chief Administrative Officer

Children's Healthcare of Atlanta•Brookhaven, GA

About The Position

Provides executive-level administrative support for the Executive Team. Children’s Healthcare of Atlanta has been 100 percent committed to kids for more than 100 years. A not-for-profit organization, Children’s is dedicated to making kids better today and healthier tomorrow. With 3 hospitals, 20 neighborhood locations and a total of 673 beds, Children’s is the largest healthcare provider for children in Georgia and one of the largest pediatric clinical care providers in the country. Children’s offers access to more than 60 pediatric specialties and programs and is ranked among the top children’s hospitals in the country by U.S. News & World Report. Children’s has been recognized as a Fortune 100 Best Place to Work, a Best Place for Working Mothers, and as a top employer for diversity and millennials. We offer a comprehensive compensation and benefit package that supports our mission, vision and values. We are proud to offer an array of programs and services to our employees that have distinguished us as a best place to work in the country. Connect to our mission of making kids better today and healthier tomorrow. Have questions about the recruitment process? Check out What to Expect. https://careers.choa.org/lp/What%20to%20Expect/2895392d3ba166e6/?locale=en_US

Requirements

7 years of administrative experience for C-level executives
Demonstrated verbal and written communication, organizational, customer service, and interpersonal skills
Advanced computer skills including full suite of Microsoft Office and other Windows-based applications
Experience scheduling multi-stakeholder meetings and coordinating meeting logistics, agendas, and minutes
Experience coordinating large-scale executive- and board-level committee meetings and retreats
Demonstrated ability to create professional-level presentations

Nice To Haves

Bachelor’s degree in Business, Healthcare, or related field

Responsibilities

Maintains calendar and appointment scheduling and works with leader to effectively manage time.
Schedules meetings, retreats, locates meeting rooms or outside spaces, orders snacks/meals, develops agendas, invites participants, maintains minutes, greets visitors, prepares materials, checks audiovisual and room setup, and confirms reservations if outside.
Maintains payroll reports reflecting assigned staff working, sick, vacation, and other times.
Approves expense reports as assigned by leader.
May serve on special projects, committees, or act as manager or department representative.
Screens incoming telephone calls, follows through when possible, and manages relationships with outside vendors and internal staff and leaders.
Prepares department and committee minutes/agenda and coordinates other meeting materials in a timely manner.
Processes all invoices for payment and reconciles the financial spending transaction listing on a monthly basis.
Provides backup when other Executive Assistants are out or need assistance.
Opens, distributes, reads/handles mail and emails as requested or required.
Maintains assigned staff vacation, birthday, and celebration schedules.
Maintains an up-to-date electronic and paper filing system.
Coordinates and communicates all relevant activities of leader with project managers and consultants.
Supports Project Consultants and Project Managers to deliver the needs of the leader.
Partners with other Executive Assistants to maximize the effectiveness and efficiency of time with leaders.