Executive Assistant to Chief Financial Officer

TLC Management•Marion, IN

16h•Onsite

About The Position

Come join our AMAZING HR TEAM at TLC Management! Now Hiring for a Executive Assistant in Finance!! Are you ready to take on a dynamic role that supports the heart of our financial operations? As the Executive Assistant to the CFO, you'll be an integral part of TLC Management’s financial department and team, ensuring smooth and efficient operations. Your contributions will be vital in maintaining the high standards of our business conduct and professional excellence. As an employee for TLC Management, look at what benefits you can enjoy: Competitive starting wage with additional pay for experience $1,000 new employee referral program Paid life insurance 401k opportunities after your first year DailyPay! Work today, get paid today! Medical, Vision and Dental Insurance Plus More!! The primary purpose of this position is to provide administrative assistance to the CFO. This includes performing any/all duties necessary for the overall function of TLC Management’s financial department and team.

Requirements

Must possess specific educational and experience requirements such as:
A high school diploma or GED; &
An Associates Degree in Business, Accounting or related field, however, experience will be considered in lieu of degree.
Have a thorough understanding of the principles of best Executive Assistance practices.
Must possess administrative, managerial and interpersonal skills such as:
The ability to follow written and verbal instructions, function independently and make independent decisions when circumstances warrant such action;
Personal integrity and the ability to deal tactfully with residents, family members, visitors, government agencies and personnel;
The ability to work harmoniously with professional and non-professional personnel;
Judgment in prioritizing the performance of tasks, duties and responsibilities in accordance with established standards, policies and procedures;
The ability to be discrete and protect the integrity of confidential information and stay within TLC Compliance and HIPAA;
Patience, a cheerful disposition, enthusiasm and a willingness to handle residents based on whatever maturity and physical level in which they are currently functioning;
The ability to adhere to professional code of ethics, and
The ability to relate information concerning a resident’s condition to the appropriate staff members.
Knowledge on the use of personal computers, e-mail accounts, software programs such as Word and Excel and minor office machines such as faxes and copiers; &
The ability to work in the office Monday-Friday during normal business hours and the ability to work overtime as needed.

Responsibilities

Assist the CFO in managing the overall Financial department, ensuring compliance with TLC Management’s Code of Business Conduct, federal/state laws, and professional standards.
Support the CFO with finance documents and records, including accounts receivable (A/R) and accounts payable (A/P).
Receive and screen telephone calls, take messages, schedule appointments, and maintain the CFO's calendar.
Manage banking and loan records, ensuring compliance reporting for closing and related documents.
Oversee online banking for various assigned companies.
Handle all correspondence for the CFO, including preparing, sending, and screening emails and letters.
Compile and prepare Excel spreadsheets and other reports as requested.
Manage, maintain, and prepare leases and agreements for corporate and various companies, including equipment leasing.
Maintain copier information such as financing, leasing, and new copier quotes for corporate and facilities.
Manage corporate non-resident shareholder withholding.
Maintain all corporate vehicle records.
Prepare PowerPoint presentations as needed.
Provide and maintain bookkeeping using specific computer software (e.g., QuickBooks).
Preparing deposits and writing checks for various companies including TLC.
Managing corporate records for smaller companies such as checks, dividends, payroll, taxes and financials.
Assisting CFO with corporate secretary duties, corporate records management and state filings.
Assist Risk Manager.
Assisting with insurance and bond management;
Taking dictation and minutes as directed; &
Managing and maintaining Bonus Program records.
Performing other duties as assigned by the CFO.