Executive Assistant to CEO

Berry Law Firm • Omaha, NE

1d

About The Position

The Executive Assistant to the CEO provides high-level administrative, operational, and strategic support to the Chief Executive Officer of a growing law firm. This role goes beyond traditional executive assistance and includes direct support for the CEO’s work as a public speaker and podcast host. The ideal candidate is highly organized, technologically savvy, proactive, and capable of managing complex priorities with discretion, professionalism, and sound judgment in a fast-paced, high-visibility environment.

Requirements

• Exceptional organizational, time-management, and multitasking skills
• High digital literacy, with the ability to quickly learn and leverage new tools, platforms, and systems
• Experience managing and maintaining a CRM, including data integrity and reporting
• Strong written and verbal communication skills
• High level of professionalism, discretion, and judgment
• Proficiency with Microsoft Office, Google Workspace, calendar management tools, virtual meeting platforms, and collaboration software
• Bachelor’s degree required

Nice To Haves

• MBA or experience as an Aide-De-Camp preferred
• PMP (Project Management Professional) certification preferred
• Experience as an executive, law firm administrator, paralegal or executive assistant preferred
• Experience supporting public-facing executives, speakers, or content creators is a strong plus

Responsibilities

• Provide comprehensive support to the CEO, managing day-to-day administrative and operational needs
• Manage, monitor, and prioritize all CEO email communications, ensuring timely responses, appropriate delegation, and follow-up aligned with the CEO’s priorities
• Manage a complex and dynamic calendar, including firm leadership meetings, legalindustry commitments, speaking engagements, travel, and media appearances
• Serve as the primary gatekeeper for the CEO, screening and prioritizing requests and communications
• Prepare agendas, briefing materials, presentations, and follow-up action items for meetings and initiatives
• Coordinate domestic and occasional international travel, including itineraries, logistics, and expense tracking
• Handle confidential, sensitive, and privileged information with the highest level of discretion
• Support internal firm initiatives, leadership projects, and strategic priorities as assigned
• Coordinate logistics for speaking engagements, conferences, and events, including travel, contracts, deadlines, AV requirements, and materials
• Track speaking opportunities, submissions, confirmations, and post-event follow-up
• Prepare and organize speaker packets, media kits, outlines, slides, and supporting materials in coordination with internal teams or external partners
• Manage contracts, invoices, and timelines related to speaking engagements
• Coordinate podcast recording schedules, guest bookings, and production timelines
• Manage guest outreach, confirmations, releases, and follow-up communications
• Assist with episode planning, content organization, and show notes
• Coordinate with editors, producers, and marketing teams to ensure timely production and release
• Act as a liaison between the CEO and firm leadership, staff, clients, vendors, and external partners
• Draft, edit, and manage professional correspondence and communications
• Maintain and manage CRM systems, ensuring data accuracy, organization, reporting, and workflow support
• Track deadlines, deliverables, and commitments to ensure accountability and timely completion
• Support project management efforts across executive, media, and firm initiatives
• Ensure all CEO projects cross the finish line on time by implementing the 10-80-10 rule for project management

Benefits

• Health, dental, and vision insurance
• Retirement plan with employer contribution
• Paid time off and firm holidays
• Professional development support (certifications, conferences, training)
• Performance-based bonus tied to individual and firm goals
• Potential discretionary bonuses related to major initiatives, speaking engagements, or growth milestones
• Increased compensation and scope as responsibilities expand
• Potential evolution into Chief of Staff–type functions based on performance and firm needs

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level