Executive Assistant To CEO
About The Position
The African-American Chamber of Commerce of PA, NJ, and DE (AACC) is the leading advocate for minority-owned businesses in the Delaware Valley and Southeastern Pennsylvania. The AACC enhances the growth and effectiveness of African-American-owned businesses by working within the community to improve economic conditions; furthering businesses’ interests by serving as convener and influencer in government; and providing programming and facilitating partnerships that help members access needed resources. The Business Office and Executive Assistant reports directly to and works closely with the President / CEO. This role blends the responsibilities of managing the AACC office administrative function and supporting the day-to-day requirements of the CEO. Skills necessary for this role include attention to detail, ability to communicate and collaborate with stakeholders, project management, writing and editing, processing billing, research, and administrative support.
Requirements
- Excellent written, oral, and interpersonal skills
- Excellent research, analytical, planning, and organizational skills
- Ability to work independently, exercise professional judgment, and have discretion
- Easily learns project management and operational systems
- Team-oriented and flexible
- Proficient in Microsoft Office and G-suite applications, equivalent to Word, Excel, PowerPoint, Forms, Drive, Calendar, etc
- Support the mission, vision, and values of the AACC
Nice To Haves
- Demonstrate an interest in and aptitude for handling a wide variety of responsibilities, at varying levels of complexity
- Demonstrate flexibility and a positive, service-oriented mindset
- Proven track record of the ability to multitask complex projects with a fierce attention to detail
- Keep a pulse on work happening across the organization to serve as a hub for information and to actively make connections
- Has a long-term commitment to the success of African American businesses and the community in a tri-state region
Responsibilities
- Manage scheduling, prepare logistics, and provide meeting administration for the President / CEO
- Liaise between the Board of Directors, Board Committees, and President / CEO
- Design and deliver pre- and post-meeting/event briefings and follow up in support of President / CEO external interactions
- Prepare the President / CEO for all meetings and presentations through managing meeting preparation, drafting minutes, and spearheading follow-up with stakeholders
- Participate in meetings, task forces, and workgroups both internally and externally
- Draft and edit various documents, including internal/external correspondence
- Facilitate the flow of emails, phone calls, and visitors to AACC, ensuring proper attention, guidance, and support
- Reconcile receipts and submit monthly expense reports to Accounting
- Compile and submit for approval monthly invoices, and direct approved items to Accounts Payable
- Collaborate with Accounting to prepare quarterly Management Report, and provide final report to President / CEO
- Other responsibilities, as required
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
