Executive Assistant to CEO, Optum Life Sciences - Central or East Coast

UnitedHealth Group•Washington, DC

19h•$35 - $63•Remote

About The Position

Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and resources they need to feel their best. Here, you will find a culture guided by inclusion, talented peers, comprehensive benefits and career development opportunities. Come make an impact on the communities we serve as you help us advance health optimization on a global scale. Join us to start Caring. Connecting. Growing together. Optum Life Sciences is seeking a highly accomplished Executive Assistant to support the Chief Executive Officer in a complex, fast paced, and highly visible environment. This role is critical to the effectiveness of the CEO and the broader Optum Life Sciences leadership team, requiring exceptional judgment, discretion, and the ability to anticipate needs in a dynamic enterprise setting. The Executive Assistant will serve as a trusted partner to the CEO in addition to the Chief Experience Officer and Chief Health Officer enabling seamless operations, optimizing time and priorities, and facilitating effective communication and coordination across Optum, UnitedHealth Group, and external stakeholders. The ideal candidate brings a solid executive presence, advanced organizational skills, and the ability to operate with confidence at the most senior levels of the organization. You’ll enjoy the flexibility to work remotely from the Central or East Coast as you take on some tough challenges. For all hires in the Minnetonka, MN or Washington, D.C. area, you will be required to work in the office a minimum of four days per week.

Requirements

5+ years of experience providing executive level administrative support to C suite leaders within a large, complex, global organization (Fortune 500 preferred)
Advanced proficiency in Microsoft Outlook, Excel, PowerPoint, Word, Teams, and related collaboration tools
Experience coordinating large scale, senior level meetings, leadership offsites, and executive events
Proven experience managing complex travel, expenses, onboarding support, and office operations
Experience leveraging AI tools such as Copilot and ChatGPT to enhance productivity and efficiency
Willingness and ability to travel 5–10%25 based on business need

Nice To Haves

Experience in life sciences, healthcare, or regulated industries
Familiarity with enterprise governance, board interactions, and external stakeholder engagement
SharePoint experience and comfort managing executive level content repositories

Responsibilities

Provide primary executive support to the CEO, the Chief Experience Officer and Chief Health Officer including comprehensive calendar management, meeting coordination, travel arrangements, expense management, and day to day operational support
Serve as a key partner to the Optum Life Sciences senior leadership team, collaborating closely with other executive assistants across Optum and UnitedHealth Group
Manage a highly complex, dynamic calendar, proactively resolving conflicts, prioritizing competing demands, and ensuring optimal use of the CEO’s time
Handle sensitive, confidential, and time critical information with the utmost discretion, professionalism, and adherence to internal policies and procedures
Prepare, coordinate, and distribute materials for executive meetings, board level interactions, and external engagements
Ensure all meeting logistics, technology, and resources are fully prepared and functioning for in person, hybrid, and virtual meetings
Act as a gatekeeper and liaison for the CEO’s office, triaging requests, exercising sound judgment, and independently determining appropriate action
Attend meetings as requested; capture notes, track decisions and action items, and follow up to ensure timely completion
Prepare presentations, correspondence, reports, briefing materials, and executive communications using Microsoft Office tools
Support enterprise initiatives and special projects, providing administrative and coordination support across business priorities
Maintain and update CEO and office distribution lists, contact lists, and key documentation
Coordinate with building management and UHG facilities partners to address office needs, space planning, and maintenance issues
Coordinate office moves including hardware and software requisitions, new hire onboarding and other office management responsibilities
Greet and support visiting executives, board members, clients, and external partners with a high level of professionalism
Demonstrate exceptional organization, attention to detail, and follow through across all responsibilities