Executive Assistant to CEO
About The Position
MIE is seeking a highly capable Executive Assistant to the CEO who functions less like a note-taker and more like an air traffic controller pushing tin—keeping meetings moving, schedules intact, and executives from colliding mid-air. You are the CEO’s operational counterweight: managing time, controlling flow, and stepping into meetings when needed—whether to welcome participants until the CEO arrives, keep things on track, or extract him when the meeting has served its purpose. “Everyone has a plan until they are punched in the mouth.” — Mike Tyson “Plans are nothing; planning is everything.” — Dwight D. Eisenhower Planning matters here—but rigidity does not. When the day goes sideways (and it will), you are expected to adapt calmly, reset expectations, and keep forward motion without drama. This is a fully on-site role in Fort Wayne. Daily physical presence, real-time judgment, and the confidence to manage senior people politely but firmly are essential. This is not a remote or hybrid position.
Requirements
- Able to start by end of February
- Based in or relocating immediately to Fort Wayne, IN
- In the office daily
- Flexible availability when schedules inevitably shift
- Trusted to represent the CEO before he enters the room
- Comfortable setting boundaries with executives, partners, and vendors
- Strong judgment under ambiguity
- Absolute discretion with sensitive information
- 5+ years supporting a CEO, founder, or senior executive
- Proven ability to: Manage complex calendars, Control meeting flow, Anticipate problems before they become fires, Unfazed by strong personalities and fast-moving environments
- Willing and able to: Join meetings early and welcome participants, Hold meetings on track until the CEO arrives, Step in to end or redirect meetings, Signal when plans have broken and reset expectations
- Understands that protecting time is a leadership function
- Experience coordinating couriers, runners, drivers, or similar support roles
- Ability to manage a trusted body-man / logistics runner on behalf of the CEO
- Comfortable handling physical logistics and sensitive materials
- Clear, concise communicator
- Comfortable delivering polite but firm messages
- Highly organized, detail-oriented, and calm under pressure
Nice To Haves
- Provides EA support to other executives as capacity allows
- Knows how to triage requests without diluting CEO support
- Keeps leadership aligned without creating friction
- Thinks in flow, not tasks
- Calm when plans break
- Polite, firm, and unflappable
- Comfortable saying “we need to move” to senior people
- Gets satisfaction from making time work
- Knows that sometimes success is a clean exit, not a longer meeting
- Confident, self starter, humble
Responsibilities
- Own and defend the CEO’s calendar
- Coordinate meetings, travel, and logistics
- Join meetings early and set expectations
- Manage meeting flow in the CEO’s absence
- Step in to end or redirect meetings as needed
- Coordinate a trusted courier / runner
- Handle confidential matters with discretion
- Provide EA support to other executives as capacity allows
- Assist with scheduling, preparation, and follow-ups
- Prevent leadership bottlenecks before they form
- Maintain strong situational awareness in the office
- Act as a real-time extension of the CEO
- Spot issues before they hit the runway
Benefits
- Competitive compensation
- Comprehensive medical, dental, and vision insurance
- 401(k) with company match
- Paid time off
- Quarterly bonus program
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
