Executive Assistant To CEO

HR Resolutions•Malvern, PA

3d•$28 - $30•Hybrid

About The Position

A privately owned business is seeking an experienced, highly trustworthy Executive Assistant to support the Owner in both professional and limited personal capacities. This is a high-impact, high-trust role designed for someone who has done this work before and understands discretion, anticipation, and executive-level support. While the role offers flexibility, in-person presence is essential. The assistant will work a hybrid schedule with a minimum of three in-person days per week. This position is intended to create continuity, clarity, and ease for the Owner across both business and personal responsibilities. This is not a creative or technical role and is not intended as a stepping stone into another discipline. It is ideal for someone who genuinely enjoys being right-hand support, thrives on organization, and takes pride in protecting someone else’s time, attention, and mental load.

Requirements

Proven experience in an executive assistant or comparable high-trust support role
Strong written and verbal communication skills
High level of professionalism, discretion, and emotional intelligence
Excellent organizational and time-management skills
Tech-savvy and comfortable managing email, calendars, and digital systems
Reliable transportation and ability to be in-person at least three days per week
Must reside within a 30-minute commute of Malvern

Responsibilities

Manage and prioritize the Owner’s email inbox, filtering and flagging high-value or time-sensitive communications
Manage complex calendars and scheduling across professional and personal commitments
Coordinate meetings, appointments, deadlines, and follow-ups
Handle travel planning and logistics (flights, hotels, itineraries)
Prepare, organize, and maintain digital files, contracts, and key documents
Act as a gatekeeper when appropriate to protect the Owner’s time and focus
Proactively identify conflicts, bottlenecks, and scheduling risks before they arise
Ensure the Owner is focused on what matters most by minimizing unnecessary interruptions and decision fatigue
Schedule personal appointments (medical, personal commitments, etc.)
Coordinate personal arrangements such as dinner reservations and special events
Assist with personal logistics and household-related planning as needed to reduce overall mental load
Run occasional errands, including grabbing lunch
Provide in-person support during scheduled days
Assist with light administrative and operational needs as directed
Support organization and workflow efficiency to ensure smooth day-to-day operations
Serve as a point of continuity during the Owner’s absence, ensuring communications, schedules, and priorities remain organized and nothing falls through the cracks
Assist with internal scheduling, communications, and logistics as requested
Provide occasional support related to internal initiatives, without assuming people management or HR responsibilities