Executive Assistant to CDO/ Bond Coordinator

Inlivian•Charlotte, NC

15d

About The Position

The Executive Operations & Bond Program Manager serves as a senior, trusted partner to the Chief Development Officer while also acting as the central operational anchor for the Horizon Development Properties (HDP) department. This executive-level role blends executive support, bond program oversight, and departmental operations leadership. The position is designed for a mission-driven professional who brings confidence, sound judgment, and a strong sense of ownership to complex, compliance-driven environments. The successful candidate will provide strategic administrative leadership to the CDO, manage and coordinate the Bond Program, and ensure the HDP team operates with structure, clarity, and consistency. This role requires discretion, executive presence, and the ability to establish boundaries while supporting multiple senior stakeholders.

Requirements

Bachelor’s degree in Business Administration, Public Administration, Finance, Real Estate, or a related field required.
5–7 years of progressive experience supporting senior executives or managing operations in complex environments.
Demonstrated experience managing multi-step, deadline-driven, and regulatory processes.

Nice To Haves

Experience in real estate development, finance, public-sector agencies, legal, or compliance-driven organizations strongly preferred.

Responsibilities

Executive Support & Strategic Coordination Serve as a trusted executive partner to the Chief Development Officer, proactively managing priorities, schedules, and key deliverables.
Coordinate the CDO’s calendar, meetings, and executive commitments with a strategic, business-focused approach.
Prepare executive-level correspondence, presentations, reports, and board materials.
Attend select meetings on behalf of or alongside the CDO to capture decisions, track action items, and ensure follow-through.
Act as a primary liaison between the CDO and internal teams, executive leadership, board members, legal counsel, developers, and external partners.
Bond Program Management & Oversight Manage and coordinate the administrative and operational aspects of the tax-exempt multifamily bond program, including 4% LIHTC transactions.
Oversee bond application intake, documentation review, and compliance coordination.
Coordinate TEFRA hearings, board approvals, and closing schedules.
Serve as the primary point of coordination with Issuer and Bond Counsel to manage timelines, documentation, and approvals.
Maintain bond tracking systems, calendars, and status reports.
Monitor post-closing compliance requirements, calculate annual fees, and coordinate invoicing and collections with Finance.
Maintain and update bond-related policies, guidelines, and procedures to ensure ongoing compliance and institutional continuity.
Department Operations & Leadership Serve as the operational backbone of the HDP department, ensuring administrative consistency and effective coordination across the team.
Lead preparation and submission of recurring executive and board reports, including development updates and committee materials.
Partner with the development team to document, refine, and institutionalize SOPs and operational workflows.
Oversee department onboarding logistics, organizational charts, and readiness for new hires.
Coordinate department meetings, executive briefings, and milestone events such as groundbreakings and ribbon cuttings.
Act as a steady point of contact who helps manage priorities, requests, and information flow across the department.