Executive Assistant to the CDO

Arizona Community Foundation • Phoenix, AZ

2d • $61,000 - $72,000 • Onsite

About The Position

The Arizona Community Foundation (ACF) is seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to the Chief Development Officer (CDO) and other Development & Donor Experience (DDE) leaders as requested. This role requires exceptional attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced, mission-driven environment. The ideal candidate will embody ACF’s core values of collaboration, gratitude, inclusivity, and trust, and positively contribute to a people-first culture. This is a full-time, in-office role with standard hours of Monday through Friday, 8:30 AM–5:00 PM.

Requirements

• Minimum of 5-7 years of experience in executive-level administrative support.
• Strong organizational and time management skills with the ability to prioritize and solve problems effectively.
• Excellent written and verbal communication skills.
• Resourceful, fast learner that puts their best-effort work forward consistently.
• Demonstrated proficiency in Microsoft Office Suite tools, virtual collaboration tools, database and project management applications and strong desire to learn and adopt new technology.
• Sound judgement and discretion with the proven ability to keep confidence related to confidential and sensitive information secure.
• Exceptional interpersonal and relationship-building skills and a customer service mindset.
• Experience working collaboratively across departments with colleagues at all levels to accomplish work.
• Embodies ACF’s core values in working with internal and external stakeholders and has a passion for community service and impact.

Nice To Haves

• Experience in a nonprofit environment is helpful but not required.

Responsibilities

• Schedule Management Proactively manage and protect complex calendars , exercising discretion to prioritize high-value meetings, reschedule or decline non-essential requests, and align the CDO’s time with strategic priorities. Anticipate scheduling conflicts and changing priorities, adjusting calendars seamlessly and independently. Partner closely with the CDO to establish and maintain a regular cadence of team meetings, one-on-ones, and check-ins; adjust schedules as needed to accommodate urgent or emerging matters. Serve as a trusted gatekeeper and representative of the CDO in scheduling and communications.
• Meeting Preparation & Follow-Up Draft meeting agendas and assemble background materials, including donor and prospect meeting preparation Attend meetings as requested to take notes, track action items, and prepare follow-up communications for the executive team and CEO Support early-week planning and periodic recap meetings to ensure preparedness and alignment.
• Workflow Coordination & Inter-departmental Collaboration Track and manage deadlines, deliverables, and priorities for the team. Serve as a liaison between the CDO and internal/external stakeholders. Support special projects and cross-functional initiatives assigned. Develop strong relationships with other executive assistants and coordinators across the organization to contribute to a culture of engagement, support, and idea-sharing.
• Communications & Documentation Prepare and edit correspondence, reports, presentations, and other documents. Assist with the coordination and preparation of materials for executive team, board and board committee meetings. Document and update documentation for internal processes related to the workflow of the team Maintain file systems for CDO and team, ensuring organized, accessible digital (and paper) files, making and implementing suggestions for improvement. Manage and prioritize CDO inbox, as requested, to ensure priority emails and action items are addressed and unwanted emails are deleted. Maintain confidentiality and handle sensitive information with professionalism.
• Other Coordinate travel arrangements as needed. Manage credit card expense reporting, contract coordination through DocuSign, and invoice preparation and submission for the team. Learn and become proficient in ACF’s technology platforms including all Microsoft products (Teams, Outlook, Word, Excel, PowerPoint), CRM (Salesforce), and other systems related to productivity and efficient workflows.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed