Executive Assistant to CBO (temp)

Melio • New York City, NY

2d • $100,000 - $115,000 • Hybrid

About The Position

Executive Assistant to CBO (leave coverage, 6-month contract)

Operate with urgency and clarity —move quickly without compromising quality, prioritize ruthlessly, and act as a force multiplier to bring high-value partnerships to life, including managing complex executive calendars, preparing leaders for meetings, and ensuring timely follow-up on decisions and action items. Partner closely with leaders to help execute their vision , ensuring they have the information, resources, and support needed to succeed by anticipating needs, coordinating communications, drafting materials, and serving as a trusted point of contact across internal and external stakeholders. Lead and support ad-hoc projects with a proactive, solutions-oriented mindset to drive meaningful outcomes, from scoping and coordination through execution, tracking progress, and keeping stakeholders aligned on timelines and deliverables. Bring a strong operational focus and collaborative approach , tracking issues and driving alignment across teams and functions by organizing workflows, maintaining documentation, monitoring priorities, and ensuring nothing falls through the cracks.

About Melio USA: Melio builds business-to-business (B2B) payment tools so small business owners can spend less time in the back office and more time on their craft. As the fastest-growing B2B payment platform in the US, Melio is working hard to find new and better ways to help small businesses succeed in the ways that work best for them. Melio's diversity, equity and inclusion efforts have always been a top priority within our team. We are an Equal Opportunity Employer, and all of our employees encompass different strengths, experiences and backgrounds. DEI within Melio prioritizes race, gender, age, disability status, veteran status, sexual orientation, religion and many other parts that make up one's identity. Having a diverse team across all offices is key to our success, and inclusion is each #TeaMelio member's responsibility. Melio accepts job applications on an ongoing basis until the position is filled. If you are interested in applying for this job opportunity, please do so directly on our careers page (or if you’re here already, scroll down and apply now!). This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Requirements

• 5+ years of professional experience with a minimum of 1–2 years of experience as an Executive Assistant or in a comparable administrative support role
• Demonstrated experience managing complex executive and departmental calendars, prioritizing high volumes of requests while tracking team goals and key milestones
• Proven ability to handle sensitive and confidential information with the highest level of discretion and professionalism
• Highly organized, detail-oriented, and proactive, with strong time management and follow-through skills
• Strong written and verbal communication skills, with the ability to interact confidently and professionally with executives, partners, and cross-functional stakeholders
• Advanced proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides, and Groups)
• Experience coordinating travel arrangements and logistics for partner meetings, conferences, and departmental events
• Ability to plan, initiate, and support external onsite workshops, partner onsites, and events
• Experience managing operational (OpEx) budgets, travel, and expenses

Nice To Haves

• Experience in highly external-facing executive support roles, engaging confidently with partners and stakeholders
• Project or program management experience, with the ability to drive initiatives from planning through execution

Responsibilities

• managing complex executive calendars
• preparing leaders for meetings
• ensuring timely follow-up on decisions and action items
• coordinating communications
• drafting materials
• serving as a trusted point of contact across internal and external stakeholders
• scoping and coordination through execution, tracking progress, and keeping stakeholders aligned on timelines and deliverables
• organizing workflows
• maintaining documentation
• monitoring priorities
• ensuring nothing falls through the cracks

Benefits

• Competitive compensation packages: We strive to make each and every employee feel valued and appreciated. The annual base salary range for this position is $100,000-115,000
• Medical, Dental, and Vision: We offer generous and highly competitive plans with up to 100% employer-paid coverage, FSA and HSA.
• 401K matching and stock options: Feel the investment of working at a hyper-growth startup.
• Wellness: We take a holistic approach to wellness at Melio with a focus on providing financial, physical, emotional, social, and community support for our employees.
• Time Off: Time to rest and recharge is a priority for us. We offer competitive vacation time, sick days, holidays, parental leave and wedding days to allow you to take the time you need, when you need it.
• Food perks: Enjoy our fully stocked kitchens, along with a weekly Seamless stipend and plenty of catered meals each week.
• Office culture: Thrive in our collaborative offices in New York City or Denver, in a hybrid working environment. We are dog friendly as well!
• Growth and development: Lean on the diverse team to foster professional and personal growth through workshops, mentorship programs, and team building activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees