Executive Assistant (Talent Management)

DBA Media, LLC•West Hollywood, CA

29d

About The Position

The primary focus of this position is to provide administrative support to an Executive. This role will heavily assist with scheduling, internal and external communication. The role is vital to the day-to-day operations of DBA, as you will assist in the administration between brands/agencies to ensure all campaigns are seamlessly activated.

Requirements

2-4 years of administrative experience in a related field (Talent Agency and/or Management, PR, Marketing)
Strong written, verbal, and visual presentation communication skills
Excellent interpersonal skills, ability to interact with all personality types and behaviors, flexibility and adaptability
Ability to work efficiently in a fast-paced environment with a high-volume email/workload
Proactive, organized and detail-oriented work style
Ability to work against deadlines
A passion for social media and an interest in developing talent relationships

Nice To Haves

Accountability
Excellent communication skills; both verbal and written
Client Focus
Inclusiveness
Highly organized with strong attention to detail
Problem solving
Results Orientation
Team Focus
Strong leadership skills and demonstrated managerial capabilities
Ability to prioritize and manage multiple projects in a fast-paced, deadline-driven environment

Responsibilities

Provide full administrative support to an Executive
Manage and maintain Executive calendar
Schedule meetings and calls for the Executive
Manage call sheets and meeting notes
Maintain internal database with talent data and trackers with contract and campaign status
Provide leadership to build relationships crucial to the success of the organization, and manage a variety of special projects for the Executive
Assist with travel arrangements, lodging, and meal planning as needed
Assist in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings
Direct incoming calls and act as an information resource and host to clients
Coordinate and execute special company events
Update decks, presentations and case studies
Participate in company-wide initiatives and activities
Commit to furthering individual industry knowledge and professional growth and development
Additional responsibilities as required