Assistant Management Executive

Akam Associates Inc • New York, NY

1d

About The Position

The Assistant Management Executive will work closely with the Property Manager and assist with the day-to-day operations of Condo & Co-op properties located throughout New York City. The individual is responsible for maintaining communication with the shareholders/unit owners of their properties as well as with the Board of Managers/Directors. They will work closely with the Management Executive on all matters relating to the property.

Requirements

• Bachelor’s degree in any business-related field is preferred
• Minimum of 1-2 years of Assistant Management Executive/Assistant Property Manager experience supporting multiple co-op and condo properties is preferred
• Proficient with MS Office Suite programs; specifically, Outlook, Excel, Word
• Ability to work in a fast-paced environment
• Previous experience handling and resolving tenant issues
• Strong organizational and multitasking skills
• Hospitality and strong customer service skills are required

Nice To Haves

• Experience with Yardi, Avid, and BuildingLink is a plus

Responsibilities

• Working in coordination with the assigned Property Manager on ensuring, and enhancing the operational, mechanical, aesthetic, and financial functioning of all aspects of assigned client properties
• Perform all administrative duties to include but not limited to; preparation for annual meetings, draft memorandums, Building Link Updates, review OT for property staff, maintain COI’s, send welcome letters to new shareholders/unit owners, etc.
• Attending board meetings and interact with Board members regularly
• Reviewing, processing, overseeing, and filing the respective apartment alteration documents
• Interaction with Resident Manager and/or Super regularly
• Work with Financial Analyst regarding items such as arrears, petty cash, AVID, and AR tickets
• Ensuring timely and accurate payment of property and other taxes, and recurring, vendor/contractor, and other assigned client property bills and obligations
• Ensuring the timely and accurate provision to owner/shareholder monthly statements as well as any adjustments

Benefits

• 401(k) Retirement Plan Matching
• Health Insurance
• Dental insurance
• Vision Insurance
• Ancillary Benefits
• Health Savings Account
• Flexible Spending Account
• Life Insurance
• Paid Time Off
• Company Events
• Employee Assistance Program
• Employee Referral Program
• Employee Engagement Committee

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 251-500 employees