Executive Assistant - Supply Chain

Children's Healthcare of Atlanta•Brookhaven, GA

52d

About The Position

Children’s is one of the nation’s leading children’s hospitals. No matter the role, every member of our team is an essential part of our mission to make kids better today and healthier tomorrow. We’re committed to putting you first, and that commitment is at the heart of our company culture: People first. Children always. Find your next career opportunity and make a difference doing what you love at Children’s. Provides executive-level administrative support for vice president/senior vice president roles. Children’s Healthcare of Atlanta has been 100 percent committed to kids for more than 100 years. A not-for-profit organization, Children’s is dedicated to making kids better today and healthier tomorrow. With 3 hospitals, 20 neighborhood locations and a total of 673 beds, Children’s is the largest healthcare provider for children in Georgia and one of the largest pediatric clinical care providers in the country. Children’s offers access to more than 60 pediatric specialties and programs and is ranked among the top children’s hospitals in the country by U.S. News & World Report. Children’s has been recognized as a Fortune 100 Best Place to Work, a Best Place for Working Mothers, and as a top employer for diversity and millennials. We offer a comprehensive compensation and benefit package that supports our mission, vision and values. We are proud to offer an array of programs and services to our employees that have distinguished us as a best place to work in the country. Connect to our mission of making kids better today and healthier tomorrow. Have questions about the recruitment process? Check out What to Expect.

Requirements

4 years of administrative experience supporting vice president-level roles
Demonstrated verbal and written communication, organizational, customer service, and interpersonal skills
Advanced computer skills including full suite of Microsoft Office and other Windows-based applications
Experience scheduling multi-stakeholder meetings and coordinating meeting logistics, agendas, and minutes
Experience coordinating large-scale VP-level division and team meetings
High school diploma or equivalent

Nice To Haves

Bachelor’s degree in Business, Healthcare, or related field

Responsibilities

Maintains calendar, schedules appointments, and works with leader to manage time.
Schedules meetings for assigned leader, including reserving meeting rooms, ordering meals, developing agendas, inviting participants, maintaining minutes, greeting guests, and checking room accommodations such as audiovisual setup and catering needs.
Maintains payroll reports reflecting assigned staff working, sick, vacation, and other times.
Approves expense reports as assigned by leader.
Screens incoming phone calls and manages relationship with outside vendors and internal staff.
May serve on special projects, committees, or act as manager or department representative.
Prepares department and committee minutes/agenda and coordinates other meeting materials in a timely manner.
Provides backup when other Executive Assistants are out or need assistance.
Opens, distributes, reads/handles mail as requested or required.
Assists leader with budget preparation/management, processes all invoices and expense reports, and reconciles all financial transactions in approved format.