Executive Administrative Assistant, Supply Chain

Herr Foods Inc. • Nottingham, PA

4d • Onsite

About The Position

Building a great career never tasted so good! We are currently seeking a qualified individual for the Executive Administrative Assistant of Supply Chain position, joining our Nottingham, PA team! SCHEDULE: Monday-Friday approximately 40+ hours a week BENEFITS: This position is full-time benefit eligible, elective benefits include: Medical, dental, hearing and vision insurance. Marathon Health Clinic - a premier on-site healthcare provider. A separate entity from Herr's, located at our Nottingham, PA facility. This facility ensures easy access to tailored healthcare services, preventative care, wellness programs, for employees on any medical plan Opportunity to contribute to a 401k with a generous Company Match Program, Annual Company Profit Sharing. Paid vacation, holiday and sick time. Paid Employee referral program. Job Summary: This role has the primary responsibility of coordinating and providing executive level administrative support. Herr’s is proud to offer a variety of quality benefits and wellness programs where we have been recognized as a 5-time Well Workplace Award winner in the area! Elective benefits include medical, dental, vision and hearing insurance; long term disability, life insurance, accident, hospital and critical illness indemnity plans, critical illness indemnity plans, identity theft coverage, and legal plans. The company also provides opportunities to contribute to a 401k with generous company matching, annual company profit sharing, vacation, sick and holiday pay; EAP services, and tuition reimbursement. Benefits start the first of the month following 30 days of service (unless otherwise noted in plan description). Also enjoy low or no cost medical care through our Assured Excellence Program which provides high quality health care for orthopedic procedures, cancer treatments, cardiac surgery and care, along with treatment for many other conditions. Assured Excellence Program partners with nationally renowned facilities such as John Hopkins, Cleveland Clinic, Shriners Children’s Hospital, Hazelden Betty Ford, and others. OSS Health Company Direct Program, based in York, PA, is available to benefit-eligible employees offering bundled package rates for orthopedic care and imaging.

Requirements

• Associates degree required, Bachelors preferred.
• Advanced MS Office Suite required in order to apply basic analytics for review in decision making processes, to recommend improvements or create presentation of impact of analysis.
• 3-5 years related experience required.
• Demonstrated experience with attention to detail and excellent organization skills.
• Demonstrated experience to work independently or as a team.
• Exemplary customer service skills and communication.
• Recognized as one who is proactive in problem-solving and works towards creative solutions.
• Ability to effectively present information in one-on-one and small group situations to internal/external customers.
• Requires strong problem-solving ability and strong analytic skills.
• Performs work required for this position in an office environment.
• Remains sedentary for moderate to extended periods of time.
• Required to us a computer monitor, keyboard, and mouse for extended periods of time.
• Ability to lift up to 20 pounds on occasion.

Nice To Haves

• Executive administrative support experience a plus.

Responsibilities

• Coordinates activities and schedule for SVP, Supply Chain and other Executives as needed.
• Drafts letters, presentations and other materials establishing the appropriate framework and format.
• Provides advanced level administrative support for department. Triages phone calls and prioritizes correspondence. Researches and resolves moderately complex customer problems and concerns.
• Assists with budget development and spending. Prepares monthly reports and analysis and makes projections. Leads in organizing and coordinating annual budgeting process.
• Coordinates and serves on committees, preparing and disseminating agendas, action items, etc.
• Arranges and coordinates travel plans, compiles, and submits travel expense reports.
• Establishes and initiates follow-up systems for department projects and assignments.
• Researches and investigates purchase and/or delivery issues.
• Investigates and resolves problems or concerns with vendors for material/product defects, delivery shortages or invoice discrepancies.
• Assists in development of department specific documents such as SOPS.
• Coordinates, organizes and manages project plans for teams within the Supply Chain team.
• Manages purchasing and inventory of department ‘s office supplies.
• Creates and maintains intermediate to advanced/ complex spreadsheets and databases and prepares reports, tables, and charts.
• Creates specialized department reports, providing executive summaries for review and analysis.
• Assists in creation and processing RFP bids in multiple areas
• Prepares specification requests for quotation and/or bids in Excel and sends to suppliers including creating comparison spreadsheets for review; prepares supplier contract documentation.
• Analyzes reports, problem solves, and direct action based on reviewed data.
• Cultivates positive professional relationships at all levels and with a diverse audience.
• Communicates and collaborates effectively while striving for the highest possible outcomes for customers and our organization.
• Develops and maintains strong working relationships with internal and external customers.
• Works proactively to identify problems and craft creative solutions.

Benefits

• Medical, dental, hearing and vision insurance.
• Marathon Health Clinic - a premier on-site healthcare provider.
• Opportunity to contribute to a 401k with a generous Company Match Program
• Annual Company Profit Sharing.
• Paid vacation, holiday and sick time.
• Paid Employee referral program.
• long term disability, life insurance, accident, hospital and critical illness indemnity plans, critical illness indemnity plans, identity theft coverage, and legal plans.
• EAP services
• tuition reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 1,001-5,000 employees