Executive Assistant Senior

Mass General Brigham•Boston, MA

17d•Onsite

About The Position

Specializes in providing administrative and secretarial support to senior executives or chiefs (e.g., Top Leader of divisions, Services, or administrative units). Responsibilities may include coordination and scheduling, correspondence and presentation preparation, and travel arrangements. Requires highly proficient/advanced administrative skills.

Requirements

Associate's Degree Related Field of Study required or Bachelor's Degree Related Field of Study preferred
experience as an Administrative Assistant to Executive or Chair/Chief or Senior Leader 5-7 years required
Strong technology and MS Office skills – Advanced Outlook, Word, Excel, PowerPoint.
Ability to proofread and edit written documents.
Ability to manage more complex phone calls, and give more detailed information, solving more complex issues as appropriate.
Highly proficient in all communication skills (phone, verbal and written).
Ability to handle sensitive information and situations with poise and professionalism.
Strong organizational, coordination and judgment skills.
Ability to prioritize effectively.
Ability to problem solve and troubleshoot.
Ability to analyze a situation and determine best course of action within established guidelines.
Basic math knowledge with some knowledge of bookkeeping.
Advanced understanding and use of medical terminology and comprehension of billing and fiscal information.
Ability to demonstrate good leadership skills in a team environment, including ability to provide guidance, orient, train and assist other administrative staff.

Responsibilities

Perform secretarial and administrative duties for a senior leader or board member.
Manage schedule, arrange appointments, travel, meetings including coordinating documents, refreshments and resources, and conference calls.
Prepares correspondence, meeting minutes or executive summaries.
Maintains files and office supplies, budget records, reconciles and verifies expenses, and completes reimbursements.
Work requires some analysis and use of initiative and independent judgment.
Remain knowledgeable of corporate policy.
Often called upon to interpret and communicate executive or board's intent to other employees.
Perform payroll functions for executive team.
Assists other administrative/executive assistants, and may assist with orientation and training of staff.
May make contacts of a sensitive, complex, and confidential nature.
Completes most complex tasks under minimal supervision.