Executive Assistant, Sales

Benchling•San Francisco, CA

53d•$61 - $83•Hybrid

About The Position

Biotechnology is rewriting life as we know it, from the medicines we take, to the crops we grow, the materials we wear, and the household goods that we rely on every day. But moving at the new speed of science requires better technology. Benchling's mission is to unlock the power of biotechnology. The world's most innovative biotech companies use Benchling's R&D Cloud to power the development of breakthrough products and accelerate time to milestone and market. Come help us bring modern software to modern science. ROLE OVERVIEW The Benchling Executive Admins are strategic partners who deliver best-in-class support to our executives and their functions. We are a team built on trust, transparency, and mutual accountability - challenging and supporting each other to continually raise the bar. We are inclusive and welcoming with everyone at Benchling, which shows up in our processes, events, and everyday work. We set the tone for the company culture, making ourselves and our executives accessible and approachable to all. At our core, we are hardworking, collaborative individuals who create a safe environment to share ideas, have a voice, make mistakes, and learn from our collective experiences. Benchling is looking for a highly experienced, energetic, and self-motivated Executive Assistant to provide strategic and operational support to senior leaders. In this role, you'll handle a wide range of complex and highly confidential responsibilities that go far beyond traditional admin work - operating as a key partner in driving leadership efficiency, clarity, and focus. You'll be the point of delegation for high-priority tasks, from managing executive time to crafting sensitive communications, preparing presentations, compiling reports, and ensuring seamless execution of critical initiatives.

Requirements

7+ years of experience supporting VP or C-level leaders, ideally in enterprise SaaS marketing or tech organizations.
Proven success managing multiple executives with competing, high-stakes priorities.
Exceptional organizational skills and a proactive, solutions-oriented mindset.
Polished communicator with high emotional intelligence and impeccable discretion.
Adept with productivity and collaboration tools including Google Workspace, Slack, Zoom, and Navan.
Thrives in a fast-paced, evolving environment while maintaining a calm, steady presence.
Passionate about biotech, innovation, and working with purpose-driven teams.

Responsibilities

Perform extensive calendar management and prioritization across multiple time zones for senior executives.
Prepare domestic and international travel arrangements, itineraries, and timely expense filings.
Manage all forms of daily correspondence, ensuring timely, professional, and accurate responses with a high degree of confidentiality.
Collaborate on and manage key projects and priorities across multiple functions.
Lead planning and coordination for presentations, meetings, and dissemination of strategic information.
Plan and execute high-profile events, off-sites, and special functions with precision and creativity.
Attend key meetings, help develop and communicate agendas, take notes, and track action items through to completion.
Partner closely with Workplace, Events, and IT teams to provide on-the-ground logistics support.
Build strong relationships across the organization, establishing yourself as a trusted, proactive connector.
Serve as a senior member of the EA team, providing strategic thought partnership and mentorship to peers.
Support ad-hoc projects and initiatives as needed.

Benefits

Competitive total rewards package
Broad range of medical, dental, and vision plans for employees and their dependents
Fertility healthcare and family-forming benefits
Four months of fully paid parental leave
401(k) + Employer Match
Commuter benefits for in-office employees and a generous home office set up stipend for remote employees
Mental health benefits, including therapy and coaching, for employees and their dependents
Monthly Wellness stipend
Learning and development stipend
Generous and flexible vacation
Company-wide Winter holiday shutdown
Sabbaticals for 5-year and 10-year anniversaries