Executive Assistant/Receptionist

Sunset Imports Inc•Beaverton, OR

22d•$24 - $25•Onsite

About The Position

Porsche Beaverton, part of the Sunset Imports family, is seeking a driven, detail-oriented, and highly organized Administrative Assistant / Receptionist to support both Porsche Beaverton and Audi Beaverton, while helping deliver an exceptional experience for our clients and employees. This is a high-visibility role combining weekend front-of-house responsibilities with weekday administrative support across two luxury brands. This role is based on-site, where daily in-person engagement is a key part of the work. This opportunity is well suited for someone who is polished with clients, operationally sharp, and enjoys being a reliable, trusted support partner in a fast-paced luxury environment.

Requirements

2+ years of experience as an Administrative Assistant, Receptionist, or similar support role
Strong organizational, time-management, and multitasking skills
Professional verbal and written communication with a polished demeanor
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Tech-savvy and adaptable
Ability to work independently while collaborating effectively with multiple teams
Strong attention to detail and follow-through
Ability to lift/move supplies up to 20 lbs
Positive attitude and strong service orientation

Nice To Haves

Google Workspace familiarity is a plus
Automotive, luxury retail, or corporate experience strongly preferred

Responsibilities

Provide administrative support across both Porsche Beaverton and Audi Beaverton, with balanced focus and coordination
Support marketing execution, internal communications, and operational follow-through
Assist with event logistics, campaigns, and brand initiatives for both dealerships
Coordinate with internal teams and external vendors as needed
Maintain organization of files, documents, and shared operational resources
Support dealership leadership and department teams with accuracy, discretion, and consistency
Greet all clients promptly and professionally, creating a strong first impression
Determine the nature of each visit, escort clients to the appropriate department, and introduce them to team members
Offer refreshments and follow up with waiting guests
Introduce clients to available or requested Sales Specialists
Answer incoming calls and route calls appropriately or take thorough, accurate messages
Complete service follow-up calls as assigned
Maintain café and coffee stations; ensure refreshments are stocked in lounges and breakrooms
Support ongoing maintenance of client-facing areas