Executive Assistant/Project Administrator

Inmar Intelligence•Winston-Salem, NC

28d

About The Position

The Executive Assistant/Project Administrator to CFO provides high-level administrative support to the Senior Leadership Team as assigned. As a highly organized coordinator of people and processes, the Executive Assistant/Project Administrator serves as a key support to the Senior Leadership Team of Inmar, enabling the achievement of organizational objectives and key results. Additionally, this position is an integral part of the Finance team responsible for the planning, execution, and delivery of various projects. The Executive Assistant/Project Administrator to CFO will consult with Finance to identify and define requirements, create project plans and assist with the timely and accurate implementation of initiatives. Reporting directly to the CFO, the Executive Assistant/Project Administrator plays a primary role in facilitating the general management of the group, coordinating time, resources, and communication (internal and external) dedicated to strategic priorities, and managing projects involving key stakeholders across the organization.

Requirements

Bachelor’s degree in business or related field preferred
7+ years of experience working as an Executive Assistant or any equivalent combination of experience and training that provides the required knowledge, skills, and abilities needed to complete the job responsibilities
Demonstrated project administrative experience
Excellent verbal and written communication skills
Excellent organizational skills and attention to detail
Excellent time management skills with a proven ability to meet deadlines
Ability to function well in a high-paced and at times stressful environment
Ability to interact and develop relationships within the banking/financial institutions community
Extremely proficient with Google Suite/Microsoft Office Suite or similar software with the ability to learn new or updated software
Communication: Ability to give and receive messages and information in written, oral, and visual formats clearly and succinctly for a complete understanding of meaning and intent. Must possess excellent written and verbal communication skills and ability to interact successfully and collaboratively with others
Innovation: Ability to develop, sponsor, or support the introduction of new and improved methods, products, procedures or technologies.
Analytical and Critical Thinking: Ability to tackle a problem using a logical, systematic sequential approach.
Problem-Solving: Gathers and analyzes information to generate and evaluate potential solutions to problems, issues, and challenges while weighing the accuracy and relevance of the facts, data, and information.
Accountability: Sets clear goals, objectives, expectations, and responsibilities and monitors the process, progress, and results to hold self and others accountable for measurable actions and results.
Effective Execution: Gathers and analyzes information to generate and evaluate potential solutions to problems.
Teamwork: Builds relationships and works cooperatively with others, inside and outside the organization, to accomplish objectives, leverage information and achieve results
Collaboration: Works collaboratively with others to achieve group goals and objectives
Authenticity: Builds legitimacy by being positive, and trustworthy, and promoting openness through honest and ethical relationships
Continuous Learner: Demonstrated ability and desire to continue developing and growing as a professional through a combination of on the job and independent efforts to enhance professional capabilities

Nice To Haves

Experience with Oracle ERP or comparable financial system as an end user, not as a transaction processor, a plus

Responsibilities

Provide high-level administrative support and assistance to the Executive Leadership and/or other assigned leadership staff
Perform a wide range of administrative and general support duties of a highly responsible and confidential nature in support of the Senior Leadership Team
Maintain and prioritize daily schedules and workload.
Work independently, receiving a minimum of detailed supervision and guidance, and assist in the planning of team building, town halls, and leadership events
Perform clerical and administrative tasks including drafting letters, processing invoices and reports, scheduling appointments, and coordinating meetings
Proactive management of travel and priority juggling again calendar. Match calendar up with priorities, ensure priorities are constantly being updated and understood
Work collaboratively with leaders to drive the agenda for regular meetings
Demonstrate the ability to take concepts and turn them into working drafts for presentations and communications
Receive incoming communication or memos on behalf of senior staff, review contents, determine importance, and summarize and/or distribute contents to appropriate staff
Responsible for maintaining records and performing additional duties as assigned by executives
Demonstrate project administrative skills to help facilitate planning and execution of department initiatives and deadlines
Demonstrate basic knowledge of the cadence of planning processes
Coordinate internal resources and third-party vendors for the flawless execution of projects
Ensure resource availability and allocation
Ensure that project milestones/goals are met and adhere to timeliness and approved budgets
Mission plan processes to identify enhancement and efficiency opportunities
Responsible for gathering and maintaining required documentation and signoffs according to internal policies
Oversee and lead recurring team meetings to prioritize objectives, monitor efforts in progress, and assist the team with roadblocks where needed
Track at-risk metrics and facilitate action planning to keep projects on track

Benefits

Medical, Dental, and Vision insurance
Basic and Supplemental Life Insurance options
401(k) retirement plans with company match
Health Spending Accounts (HSA/FSA)
Flexible time off and 11 paid holidays
Family-building benefits, including Maternity, Adoption, and Parental Leave
Tuition Reimbursement and certification support, reflecting our commitment to lifelong learning
Wellness and Mental Health counseling services
Concierge and work/life support resources
Adoption Assistance Reimbursement
Perks and discount programs