Executive Assistant - Operations (Onsite)

Tolmar Careers • Windsor, CO

7h • $38 - $45 • Onsite

About The Position

The Executive Assistant provides confidential administrative and technical support to the SVP Operations and the Operations Leadership Team, serves as a liaison with internal and external contacts, and ensures efficient office operations.

Requirements

• Demonstrated proficiency in written and oral communication skills to be able to collaborate with a range of different personalities and meet organizational needs.
• Advanced knowledge of Microsoft Office Suite including Word, Excel, Teams and PowerPoint.
• In-depth understanding (or able to quickly acquire knowledge) of department policies, procedures and company processes.
• Self-starter, problem solver and critical thinker.
• Ability to multitask with a high level of attention to detail in a fast-paced environment.
• Excellent verbal and written communication skills.
• Ability to use WebEx and other Video Conference tools.
• BA in Business or related discipline (or equivalent combination of education and work experience).
• Five or more years’ experience in an Administrative Assistant position with at least two years supporting an Executive.

Responsibilities

• Responsible for all administrative functions supporting the SVP Operations.
• Efficiently organizes and manages the SVP Operations’ calendar, scheduling meetings and preparing conference rooms with necessary equipment, supplies, and catering when required.
• Records meeting minutes and ensures follow-up on action items.
• Anticipates, prioritizes, and addresses urgent needs for the SVP Operations.
• Provides calendar management and scheduling support to OLT members as needed.
• Coordinates and helps plan Operations team events, including Town Hall meetings and employee appreciation gatherings.
• Adapts quickly and smoothly to constant changes in a fast-paced work environment, maintaining flexibility and an adaptive attitude.
• Exercises independent judgment to prioritize tasks and delegates responsibilities appropriately.
• Maintains regular communication with the SVP Operations while exercising the utmost confidentiality and discretion in handling sensitive business and personal matters.
• Assists with scheduling interviews, making travel arrangements, and processing expense reimbursements for visiting candidates.
• Organizes travel plans and itineraries, and manages vacation tracking for the SVP Operations as needed.
• Supports the SVP Operations by preparing or updating reports, proposals, memos, forms, correspondence, and other necessary documents.
• Handles timesheet approvals, expense reports, and purchase requisitions for the SVP Operations and OLT, ensuring compliance with budget guidelines.
• Takes on additional related duties as they arise.

Benefits

• Tolmar compensation programs are focused on equitable, fair pay practices including market-based base pay and a strong benefits package.
• The final compensation offered may vary from the posted range based on the selected candidates qualifications and experience.
• Tolmar is an Equal Opportunity Employer. We do not discriminate on the basis age 40 and over, color, disability, gender identity, genetic information, military or veteran status, national origin, race, religion, sex, sexual orientation or any other applicable status protected by state or local law. It is our intention that all qualified applicants be given equal opportunity and that selection decisions are based on job-related factors.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level