Executive Assistant (Onsite)

iBio, Inc.•San Diego, CA

25m•$73,100 - $96,900•Onsite

About The Position

About iBio iBio, Inc. is a preclinical stage biotechnology company leveraging the power of Artificial Intelligence (AI”) for the development of hard-to-drug precision antibodies in the cardiometabolic and obesity space. Our core mission is to harness the potential of AI and machine learning (“ML”) to unveil novel biologics which other scientists have been unable to develop. Through our innovative AI Drug Discovery Platform, we have been able to identify differentiated molecules aimed to address unmet needs by current glucagon-like peptide-1 (“GLP-1”) receptor agonists. For more information, visit www.ibioinc.com or follow us on LinkedIn. The Opportunity We need a proactive Executive Assistant to serve as the right hand to our CEO. In this role, you aren’t just "managing a calendar"—you are optimizing the CEO’s most valuable resource: time. You will be the glue that holds our executive operations together, ensuring that while our scientists focus on the lab, our business moves at the speed of light.

Requirements

Bachelor’s degree required (Business, Communications, or English preferred).
2+ years of experience in an administrative or office support role is required.
No prior Life Science experience required, but a strong interest in biotechnology and a "quick-study" mindset are essential.
Experience in a high-growth startup is a plus.
Tech Savvy: High proficiency in the Microsoft 365 Suite (Teams, Excel, PowerPoint, Word, and SharePoint).
Detail-Oriented: A natural knack for catching typos, spotting scheduling conflicts, and maintaining high standards of accuracy.
Discretion: Ability to handle sensitive company information with absolute confidentiality and professional integrity.
Communication: Excellent written and verbal communication skills; able to interact professionally with everyone from vendors to the CEO.
Reliability & "The Doer" Mindset: A "no task too small" attitude with a commitment to following projects through to completion—whether it’s a high-level report or a last-minute supply run.
Adaptable "Multi-Hatter": Comfortable wearing multiple hats in a dynamic environment; demonstrates the agility to pivot between administrative, creative, and operational tasks as company needs evolve.
Proactive Problem Solver: Self-motivated and resourceful; doesn’t just identify a problem but takes the initiative to find and implement a solution.
Travel Percentage by land and/or air: as needed

Responsibilities

Calendar & Schedule Coordination: Maintain the CEO’s calendar with precision, ensuring meetings are scheduled logically and all parties have the necessary dial-in or location details.
Travel & Logistics: Research and book travel arrangements, including flights, hotels, and ground transportation. Prepare digital itineraries and ensure all travel documentation is organized.
Administrative Document Support: Assist in the preparation and formatting of documents, presentations, and spreadsheets. Perform data entry and ensure digital filing systems (SharePoint) are organized and up to date.
Board & Meeting Assistance: Help organize Board and leadership meetings by booking rooms, ordering catering, and distributing digital materials.
Communication & Reception: Act as a first point of contact for the executive office, greeting visitors and emails appropriately.
Draft routine correspondence and internal announcements under the direction of the CEO.
Office Operations: Monitor office supplies, executing shopping trips (e.g., Costco, Staples, or FedEx), and assist in maintaining a professional office environment.