Operations Executive Assistant

Clear Resolution Consulting • Charlottesville, VA

2d • Onsite

About The Position

The Operations Executive Assistant will support the Science and Technology Directorate of the Defense Intelligence Agency (DIA) by providing essential administrative and executive support services. This role ensures efficient operations and coordination to enable mission execution and advance national intelligence priorities.

Requirements

• TS/SCI clearance required
• High School Diploma required; BA/BS preferred.
• Minimum 7 years of administrative support experience, including 3 years supporting high-level executives or government leadership.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong understanding of Department of Defense processes, protocols, and terminology.

Responsibilities

• Provide executive support to senior leadership on a full range of administrative and technical writing duties.
• Review, coordinate, and prepare staff summary sheets, memorandums of agreement, and official memos for government review.
• Assist in updating and developing office-level Standard Operating Procedures (SOPs).
• Support the e-Task management system and assist with time and labor management as needed.
• Schedule conference rooms and meetings.
• Manage senior leadership calendars and coordinate with external offices for high-level meetings.
• Maintain internal files and records management.
• Prepare read-ahead books and files for senior leadership; coordinate with elements for provision of material.
• Assist in preparing charts, graphs, and narrative information for management or program reports.
• Screen incoming correspondence and determine appropriate actions; review outgoing correspondence for proper format, grammar, and coordination.
• Assist senior leadership with travel procedures, including creating travel orders in the Defense Travel System; monitor and track official travel for assigned personnel.

Benefits

• Tuition Assistance is available to support your educational and certification growth needs.
• We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, any other non-merit factor, or any other characteristic protected by law.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED