Executive Assistant - Office of the Superintendent

Uinta County School District Number One•Denver, WY

10h•$19•Onsite

About The Position

The Uinta County School District #1 Executive Assistant for the Superintendent will serve as the hub for all activities emanating from the office of the Superintendent. The position will provide diverse and complex support services and is responsible for identifying and managing critical issues requiring immediate attention. The Executive Assistant's roles and responsibilities will relieve the Superintendent of a variety of duties therefore enabling the effective and efficient day to day operations of Uinta County School District #1.

Requirements

High School diploma or equivalent
Five (5) years of increasingly responsible secretarial or administrative assistant experience.
Knowledge of record-keeping techniques
Knowledge of office practices and procedures
Knowledge of English grammar, spelling and punctuation
Knowledge of basic mathematics
Knowledge of UCSD#1 policies and procedures
Skilled at effective verbal and written communication
Skilled in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
Skilled in collaboration and decision-making, seeking consensus whenever possible
Skilled in conflict resolution
Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, PowerPoint)
Ability to handle behavioral situations in a calm and effective manner
Ability to maintain accurate records and write reports and logs
Ability to "think outside the box"
Ability to analyze situations accurately and adopt an effective course of action
Ability to interpret, apply and explain rules, regulations, policies and procedures
Ability to promote positive staff morale
Ability to organize multiple tasks and conflicting time constraints
Ability to engage in self-evaluation with regards to leadership, performance and professional growth
Ability to establish and maintain cooperative working relationships with others

Nice To Haves

college-level course work in business, secretarial science or related field

Responsibilities

Screen and route phone calls/emails
Refer callers and visitors to appropriate staff members
Handle confidential calls from staff, parents or matters of security
Organize conferences and special events
Coordinate all conference registrations and travel plans
Responsible for prioritizing, coordinating and organizing all office activities
Serve as project manager when needed
Responsible for initiating actions and procedures which serve and advance the interests and workload of the Superintendent
Responsible for providing sound judgment on how to resolve questions, complaints or other issues
Responsible for supporting the Board of Trustees as needed
Responsible for attending all Board of School Trustee meetings as directed by the Superintendent and/or the Board of Trustees
Responsible for handling the distribution of materials to the Board of Trustees as directed by the Superintendent
Responsible for recording and preparing the Minutes of the Board
Responsible for supporting Cabinet members by gathering necessary information and data when needed
Responsible for preparing and maintaining a variety of reports and records related to meetings, personnel, budgets, programs, services and financial activity
Monitor inventory levels of office and designated supplies and equipment
Order, receive and maintain appropriate levels of inventory
Prepare and process purchase orders, invoices and requisitions and arrange for payments as required
Maintain financial reporting activity as needed