Executive Assistant / Office Manager

Rubix Recruiting-posted 2 days ago
Full-time • Mid Level
Fort Collins, CO
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This is a dynamic role within the office for a growing software company. Your role will be essential to the organization and provide extensive opportunities for growth within the front office. This role is full time with excellent benefits and environment.

  • Maintains strict confidentiality and uses a high degree of discretion in matters pertaining to the Office.
  • Handles all internal and external interactions with professionalism.
  • Provides sophisticated calendar management including meeting request attendee tracking, agenda preparation and communicating objective intent.
  • Prioritizes meeting requests, while troubleshooting calendar conflicts with little guidance; makes judgments and recommendations to ensure smooth day-to-day engagements within the office.
  • Administers correspondence and prioritizes email for CEO and ensures timely responses to all inquiries.
  • Prepares meetings, coordinates meals, reserves conference rooms, sets up projector or video conferencing units, and insures prompt attendance by participants and the CEO.
  • Manage and tune a ~10,000 person biller database within Excel
  • Takes notes and distributes meeting minutes and agendas as required.
  • Successfully manage and coordinate efforts under pressure and in response to deadlines.
  • Intermittent travel up to 25% (???)
  • Bachelor’s Degree in Business or a related field or equivalent experience strongly preferred.
  • 5+ years of experience supporting Executive level management CEO/CFO/VP etc.
  • Expert in managing Microsoft Office (Outlook / Exchange, Word, Excel, and Power Point)
  • Self-directed, proactive and passionate advocate of the Company.
  • Ability to handle multiple tasks simultaneously with prioritization.
  • Self-motivated and able to adapt to change quickly
  • Ability to work in a fast paced, changing environment
  • Positive ‘can-do’ attitude and flexibility in work schedule as required.
  • Excellent organizational and timely follow-through skills.
  • Requires excellent communication skills, strong diplomatic skills and strong decision-making skills.
  • Requires complete confidentiality to the office of the President and personal matters of Executive Management.
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