Executive Assistant + Office Manager
About The Position
Agentio is preparing for significant company growth in 2026, and we’re hiring an Executive Assistant & Office Manager who will build the operational foundation required to support a rapidly scaling organization. This role directly supports our CEO and CTO while owning the processes, systems, and in-office experience that enable the entire team to move faster and with greater clarity. You’ll bring order and structure to a high-velocity environment—creating workflows, codifying processes, and implementing the right operational infrastructure as we grow. You’re the type of person who sees around corners, thrives in ambiguity, and enjoys being the connective tissue across leadership and teams. This role blends strategic leverage with hands-on ownership: executive support, office operations, internal communication, and culture-building initiatives. You will shape how Agentio works as we enter our next phase of growth.
Requirements
- 4–8+ years of experience in executive support, operations, office management, or chief-of-staff–adjacent roles.
- Past experience supporting C-level leaders in a fast-paced startup environment.
- An expert at booking travel, restaurants, and events.
- Proven ability to build operational systems and processes from the ground up.
- Strong project management skills with exceptional attention to detail.
- Experience planning and executing internal events, offsites, or culture programs.
- Comfort with lightweight tools and productivity systems (Notion, Google Suite, Slack, etc.).
- A track record of thriving in ambiguous, high-growth environments where priorities shift quickly.
Responsibilities
- Anticipate needs and ensure the CEO and CTO stay focused on top priorities.
- Manage complex calendars, cross-functional coordination, and meeting logistics.
- Prepare agendas, research, pre-reads, and follow-ups for high-impact meetings.
- Be ‘always on’, and able to assist CEO & CTO as needed.
- Handle confidential information with discretion and operational maturity.
- Own the day-to-day experience of our office, ensuring it is efficient, well-run, and aligned to culture.
- Manage vendors, contracts, supplies, equipment, and workspace planning.
- Design and implement scalable processes as the company grows.
- Lead onboarding and offboarding logistics in partnership with People Ops.
- Manage office budget, purchasing, and operational documentation.
- Plan and execute high-quality internal events that strengthen culture and connection.
- Own planning for offsites, celebrations, weekly team rituals, visiting guests, and leadership events.
- Maintain internal communication rhythms: announcements, calendars, coordination touchpoints.
- Create moments of delight and belonging throughout the organization.
- Support company-wide operational initiatives, partnering cross-functionally.
- Step into new challenges as needed—this role is both strategic and highly hands-on.
Benefits
- Flexible PTO – Take the time you need to recharge
- Comprehensive Health Coverage – Top medical plan through Aetna
- Dental & Vision Plans – Protect your smile and your sight with coverage from Guardian
- 401(k) Retirement Plan – Invest in your future while you build your career
- $100 Monthly Lifestyle Credit – Use it to shop with our amazing Agentio Brand Partners
- Free Lunch 3x a week! – We order lunch as a team on Mondays, Wednesdays, and Fridays
- Gym in the building! – Your workout, right downstairs
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
Number of Employees
11-50 employees
