Executive Assistant & Office Manager

Redesign Health•New York, NY

55d•Hybrid

About The Position

We are seeking a proactive, highly organized, and adaptable Executive Assistant & Workplace Operations leader to provide executive support to members of our leadership team and own the workplace experience for our NYC office. This role is a blend of executive support, owning our office experience and culture, and occasional event support— ideal for someone who thrives in a fast-paced environment and enjoys juggling multiple priorities at once. This role is primarily based in-person working from the office Monday-Thursday with the option to work remotely on Fridays. This role will be part of the People & Operations team and report to the company’s Chief of Staff & Director of People & Operations.

Requirements

4+ years of experience in executive support, office management, or operations role
You are exceptionally organized, detail-oriented, and able to anticipate needs before they arise
You operate with a high degree of discretion, professionalism, and sound judgment in all interactions
You communicate clearly and effectively, both written and verbal
We are open to candidates who do not have EA experience, but have demonstrated excellence in other domains

Responsibilities

Manage the CEO and additional leaders’ calendars with extreme attention to detail and thoughtfulness
Manage executive travel logistics for domestic and international travel
Oversee the approach for EA support across the entire leadership team managing virtual EAs and AI-powered administrative tools
Foster a warm, welcoming, and professional office culture that reflects our values and supports high performance
Develop rituals, touchpoints, and experiences that make in-office days feel energizing, connected, and purposeful for our local team
Greet visitors to the office, ensuring they have a welcoming and pleasant experience
Oversee daily office operations including managing vendors, supplies, and equipment
In Q1 2026, we will be moving to a new office within Manhattan. The first major priority for this role will be leading the office move
Lead logistics for quarterly US onsites and annual leadership and global team offsites
Support other US-based Founder, Investor, and team events as needed
Lead AI or tooling initiatives that help scale administration support across the company by championing scheduling automations and other admin tools
There will be the opportunity to jump into many additional projects across the org based on interest and capacity