Executive Assistant & Office Manager

Group 1001 • Chicago, IL

56d • Onsite

About The Position

Group 1001 is a consumer-centric, technology-driven family of insurance companies on a mission to deliver outstanding value and operational performance by combining financial strength and stability with deep insurance expertise and a can-do culture. Group1001’s culture emphasizes the importance of collaboration, communication, core business focus, risk management, and striving for outcomes. This goal extends to how we hire and onboard our most valuable assets – our employees. Why This Role Matters: G1001 Innovations is a cross-functional team supporting the company’s strategic vision and growth. We focus on identifying and developing new business lines, designing and launching new products, identifying and structuring reinsurance and risk-transfer transactions for our balance sheet, and establishing and nurturing strategic partnerships within the insurance and broader financial services industry. The Executive Assistant & Office Manager is responsible for providing high-level support to senior executives while ensuring the smooth and efficient operation of the office. This role combines executive assistance with office management duties, requiring strong organizational, communication, and multitasking skills.

Requirements

• At least 3+ years of experience as an Executive assistant or comparable position.
• High school diploma or equivalent is minimum required education.
• Proficiency in Outlook, Excel, Word, PowerPoint and experience with expense management software and data share sites
• Willingness to be responsive evenings and weekends for time sensitive matters
• Ability to be in the office Monday to Thursday 8:30am to 5pm (or as needed)
• Highly organized, precise, proactive and capable of multitasking.
• Understands the importance of deadlines and discretion in dealing with issues of a sensitive nature.
• Able to balance competing priorities.
• Capable of developing and maintaining effective working relationships with a broad constituency.
• Possesses sound judgment.
• Excellent oral and written communication skills.

Nice To Haves

• Associates or Bachelor’s Degree is preferred.

Responsibilities

• Provide comprehensive operational support to the executives and select team members, including calendar management, meeting coordination, and travel arrangements
• Support internal and external meeting preparation and follow-ups, including logistics, agendas, and minutes
• Compile meeting documents for upload into the data repository and when applicable, track in applicable project tracking systems (i.e., Asana)
• Serve as the liaison between various stakeholders and collaborates closely with other Executive Assistants
• Organize travel information into trip itineraries/agendas with applicable information
• Prepare expense reports in Concur as needed
• Coordinates meetings/events/team activities, if needed, which includes securing space, welcoming attendees, arranging food & refreshments, and confirming participant reservations and attendance.
• Organize and maintain office operations and procedures, including ordering supplies, managing office equipment, and overseeing facility maintenance
• Coordinate building security for visitors and new team members including badging and floor mapping
• Responds promptly to all incoming inquiries, analyzing staff and client needs, and recommending solutions using excellent judgment
• Maintain confidentiality of sensitive information at all times
• Manages all administrative tasks, including various projects as they arise and always preempting the needs, requirements and constantly being one step ahead

Benefits

• Employees who meet benefit eligibility guidelines and work 30 hours or more weekly, have the ability to enroll in Group 1001’s benefits package.
• Employees (and their families) are eligible to participate in the Company’s comprehensive health, dental, and vision insurance plan options.
• Employees are also eligible for Basic and Supplemental Life Insurance, Short and Long-Term Disability.
• All employees (regardless of hours worked) have immediate access to the Company’s Employee Assistance Program and wellness programs—no enrollment is required.
• Employees may also participate in the Company’s 401K plan, with matching contributions by the Company.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees