Executive Assistant (Office Management)

Revalize•Reston, VA

19d•Onsite

About The Position

Revalize is seeking a highly organized and proactive Executive Assistant with Office Management experience to provide high-level administrative support to our executive team while ensuring smooth operations in our Northern Virginia office. This dual role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment.

Requirements

Approximately 3 years of experience as an EA, Office Manager, or in a similar role
Exceptional organizational skills and attention to detail
Ability to manage multiple priorities in a fast-paced environment
Strong written and verbal communication skills
Proficiency with Microsoft Office Suite (Outlook, Excel, PowerPoint
Experience with budget tracking, travel coordination, and event planning
Professional, personable, and approachable demeanor
Discretion and professionalism when handling sensitive information
Proactive, problem-solving mindset and a focus on efficiency

Nice To Haves

Bachelor’s degree preferred

Responsibilities

Manage complex calendars for the executive team, including scheduling meetings, resolving conflicts, and prioritizing tasks
Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries
Prepare and edit correspondence, presentations, reports, and other documents with a high level of accuracy and professionalism
Handle sensitive and confidential information with discretion
Act as a gatekeeper, managing workload and time effectively, anticipating conflicts, and building strong relationships with internal and external stakeholders
Take meeting minutes and maintain organized records of key projects and initiatives
Leverage AI-powered productivity tools to streamline executive scheduling, automate routine communications, and optimize travel and meeting logistics
Oversee day-to-day office operations, including workspace management, supplies, and mail
Serve as the primary point of contact for office needs, ensuring a productive and welcoming workspace
Manage office budgets, invoices, and expense reports with accuracy and timeliness
Plan and execute team meetings, off-sites, and corporate events, including vendor coordination and on-site logistics
Act as a liaison with building management
Utilize AI-driven analytics to monitor office resource usage, generate actionable reports, and support data-driven decision-making for office management