Executive Assistant & Office Experience Manager

The Beck Group•Fort Lauderdale, FL

39d

About The Position

We're The Beck Group, the largest and most innovative integrated building firm in the country. We are focused on delivering design and construction excellence on a broad range of project types. Headquartered in downtown Dallas, with offices in Atlanta, Austin, Charlotte, Denver, Fort Lauderdale, Fort Worth, Mexico City, and Tampa, we believe a better process and outcome results from working together. At Beck, you will find yourself surrounded by passionate colleagues who have a collaborative mindset and care about each other. We are committed to hiring the best and brightest within our industry, and that's why we are seeking experienced professionals like you to help transform the industry and continue building Beck's respected reputation. Beck is looking for a talented Executive Assistant & Office Experience Manager to join an extraordinary team. This role is responsible for supporting senior leadership while ensuring the office environment is welcoming, well-organized, and reflective of Beck's culture. This position requires strong organizational and communication skills, sound judgment, confidentiality, a service mindset, and the ability to adapt and respond quickly to changing needs. A proactive individual who enjoys creating order, supporting others, and elevating the work environment. Someone who brings warmth and professionalism to every interaction, responds positively to shifting priorities, and takes pride in delivering an exceptional employee and guest experience. This role comes with a high level of responsibility, trust, and visibility.

Requirements

5+ years of experience in executive support, office management, hospitality coordination or event planning.
Professional, friendly, reliable, flexible, intuitive, and service-focused.
Strong time management, scheduling, and organizational skills.
Proficient in Microsoft Outlook, Word, PowerPoint, and Excel.
Ability to build strong relationships across all levels of the organization.
Maintains confidentiality and uses a high degree of discretion.

Nice To Haves

Bachelor's degree preferred.

Responsibilities

Act as a liaison, problem solver, and facilitator between senior leaders, employees, clients, and external partners.
Maintain calendars, schedule meetings, coordinate travel, and ensure leaders are prepared and focused on priority work.
Initiate, plan, and coordinate internal and external meetings, including catering, hospitality, guest management, space setup, and materials.
Participate in meetings, track follow-up items, and prepare agendas, summaries, and supporting documents.
Oversee daily office operations including reception support, conference room readiness, general organization, and upkeep.
Ensure the kitchen and shared spaces are clean, stocked, and welcoming.
Coordinate vendor relationships, building access, supply ordering, and invoice processing.
Assist with planning and hosting culture events, client visits, team celebrations, and training activities.
Support new hire onboarding to create a smooth and positive first-day experience.
Process expense reports, timesheets, receipts, and other administrative tasks accurately and in a timely manner.
Handle confidential information with professionalism and discretion.
Perform ad-hoc assignments and lend a hand wherever needed to support the office and team.

Benefits

401k match and free SmartDollar program for financial wellness
Free dedicated financial coach
Personal health & fitness program for tracking activities & earning rewards
Paid family leave
Health discounts on medical premiums
Free comprehensive health screenings
Free health coach program for weight-loss & hypertension management
Financial & behavioral support for family forming journeys (ex. Fertility, adoption, pregnancy, and parenthood).
Free Life Coach
Pet insurance discount
Organized projects and events to support our communities