Executive Assistant - Marketing
About The Position
iHeartMedia, the number one audio company in America , reaches 90% of Americans every month -- a monthly audience that’s twice the size of any other audio company – almost three times the size of the largest TV network – and almost 4 times the size of the largest ad-supported music streaming service. As a result, we’re able to combine our strong leadership position in audience reach, usage and ad tech with powerful tools and insights for our sales organizations to help them build success for their clients at a more efficient cost than any other option. Because we reach almost every community in America, we’re committed to providing a range of programming that reflects the diversity of the many communities we serve – and our company reflects that same kind of diversity. Our company values stress collaboration, curiosity, welcoming dissent, accepting mistakes in the pursuit of new ideas, and respect for everyone. Only one company in America has the #1 position in everything audio: iHeartMedia! If you’re excited about this role but don’t feel your experience aligns perfectly with the job description, we encourage you to apply anyway. At iHeartMedia we are dedicated to building a diverse, inclusive, and authentic workplace and are looking for teammates passionate about what we do! We’re seeking a skilled Executive Assistant who combines exceptional administrative capability with strong project management expertise. In this role, you’ll support our Chief Business Officer and play a meaningful role in progressing key work across marketing-related functions. The right person is polished, proactive, and deeply trustworthy—someone who can anticipate what’s needed with minimal direction and communicate clearly with a wide range of stakeholders. This is a great opportunity for an EA who wants to grow—because you’ll gain exposure to senior decision-making while building strong operational, partnership, and project leadership skills.
Requirements
- Prior experience as an Executive Assistant across sales, marketing, operations, finance, or other industry
- Polished, proactive, and detail-oriented in fast paced, dynamic environment
- Extreme confidentiality is a must
- Excellent and precise communication skills
- Ability to build rapport and commit details about people and events to memory
- Urgency, collaboration, resilience are all required
- Positive outlook and ability to stay composed when juggling multiple priorities
- Strong MS Office Suite and Apple products a must
- Respect for others and a strong belief that others should do this in return
- Ability to perform work and resolve straightforward problems within established procedures with moderate supervision
- Understanding of when to seek guidance for unforeseen problems
- Close attention to detail, following up until issues are resolved
- Solid written and verbal communication skills
Responsibilities
- Work in a project management capacity across multiple marketing functions to track and assist in progressing work streams
- Track, manage and progress partnerships and events
- Schedule appointments, plan meetings, maintain calendars, coordinate travel arrangements and process expenses
- Team player with excellent communication skills; be the “hub” by providing constant coordination with other executives and their teams
- Organize daily, weekly & monthly calendars—and work from a constantly updated shared ‘to do’ list
- Anticipate and interpret the needs of management with minimal direction
- Screen calls and respond to general inquiries
- Be available as needed after-hours and weekends during busy times
Benefits
- Employer sponsored medical, dental and vision with a variety of coverage options
- Company provided and supplemental life insurance
- Paid vacation and sick time
- Paid company holidays
- A Spirit day to encourage and allow our employees to more easily volunteer in their community
- A 401K plan
- Employee Assistance Program (EAP) at no cost – services include telephonic counseling sessions, consultation on legal and financial matters, emotional well-being, family and caregiving
- A range of additional voluntary programs, such as spending accounts, student loan refinancing, accident insurance and more!
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
5,001-10,000 employees
