Executive Assistant & Marketing Coordinator

McAfee•Frisco, TX

1d•Hybrid

About The Position

Role Overview: Do you enjoy supporting senior leadership and are also interested in growing your Marketing Operations skill set? This role is ideal for someone eager to expand their impact behind the scenes and who also has knowledge of Marketing Operations and experience supporting Marketing leaders. If you’re a highly organized, proactive, and trusted Executive Assistant who wants to support Marketing Leadership while growing your Marketing Operations skill set, this might be the role for you. You will play a critical role by supporting multiple Marketing VPs, managing priorities, optimizing workflows, and ensuring operational excellence across their teams. You will gain hands-on exposure to Marketing Operations, internal and external communications, and cross-functional partnerships, while building your career as a trusted strategic partner at the heart of a high-performing team. Your ability to successfully navigate a fast-paced, dynamic, and changing workplace will be key to your success in this role. This is a Hybrid position located in our Frisco, TX office. You will be required to be on-site 2 to 3 days per week. When you are not working on-site, you will be working from your home office. We are only considering candidates within a commutable distance to the Frisco, TX office and are not offering relocation assistance at this time About the role: · Act as critical connector between Marketing leadership, internal teams, and external partners – building trust, clarity, and credibility across stakeholders · Partner with CMO’s Executive Assistant to ensure seamless operations across Marketing teams · Create, update, and format presentations and documents for Marketing Leadership · Organize Team All Hands: pull together content, coordinate speakers, and ensure smooth, high-quality experience · Support projects and operational processes that keep teams running efficiently · Manage timelines and tracking deliverables on key Marketing projects and initiatives – surfacing updates, risks, and next steps with velocity · Occasionally provide on-site support for offsites and meetings in Frisco, TX office · Manage complex calendars with agility, precision, and flexibility · Prepare expense reports in line with company policies · Coordinate complex and time-sensitive travel arrangements (itineraries, agendas, and logistics) · Ensure Marketing leadership schedules are aligned, respected, and optimized for impact · Research, prioritize, and follow up on sensitive or confidential issues addressed to Marketing Leadership; determine best course of action or response · Maintain a pulse on the team environment and surface key insights to leadership

Requirements

At least 2+ years of experience as an Executive Assistant and an understanding of core marketing functions
Proactive thinker who anticipates needs, connects the dots, and solves problems before they arise
Passionate about learning more about Marketing and driving the team’s success
Exceptionally organized, with ability to juggle multiple priorities and maintain attention to detail
Adaptable, responsive, and energized by a fast-paced, ever-evolving environment
Problem-solver who tackles challenges with positivity and values team culture
Relationship builder who thrives in cross-functional environments and knows how to earn trust
Strong communicator (written and verbal) with a professional, polished style
Always looking ahead; seek opportunities to streamline, improve, and add value
Strong collaborator who’s also confident working independently
Discreet and dependable with a proven ability to handle sensitive information

Responsibilities

Act as critical connector between Marketing leadership, internal teams, and external partners – building trust, clarity, and credibility across stakeholders
Partner with CMO’s Executive Assistant to ensure seamless operations across Marketing teams
Create, update, and format presentations and documents for Marketing Leadership
Organize Team All Hands: pull together content, coordinate speakers, and ensure smooth, high-quality experience
Support projects and operational processes that keep teams running efficiently
Manage timelines and tracking deliverables on key Marketing projects and initiatives – surfacing updates, risks, and next steps with velocity
Occasionally provide on-site support for offsites and meetings in Frisco, TX office
Manage complex calendars with agility, precision, and flexibility
Prepare expense reports in line with company policies
Coordinate complex and time-sensitive travel arrangements (itineraries, agendas, and logistics)
Ensure Marketing leadership schedules are aligned, respected, and optimized for impact
Research, prioritize, and follow up on sensitive or confidential issues addressed to Marketing Leadership; determine best course of action or response
Maintain a pulse on the team environment and surface key insights to leadership