Executive Assistant Internship
About The Position
Middlesex County is seeking a highly motivated Executive Assistant Intern. This internship will provide the opportunity to gain hands-on experience in strategic planning, project management, and administrative support in County Administrator's Office while providing exposure to high-level decision-making processes, touching every aspect of the organization. The ideal candidate will have excellent communication and organizational skills and be willing to learn and take on new challenges. The Executive Assistant Intern to the County Administrator will provide administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the County Administrator's behalf. Responsibilities also include organizing meetings, including scheduling, sending reminders, and managing the County Administrator's and Commissioner Director's calendars, including making appointments and prioritizing the most sensitive matters. In this role, the intern will have the opportunity to gain a comprehensive understanding of all facets of the County's operations. By exploring various areas of the business, the intern can identify where their skills and interests align, ultimately helping to determine the best fit for their long-term growth within the organization.
Requirements
- Currently enrolled in a college or university program, ideally with a focus in the following fields: Political Science, Public Administration, Public Policy, Business, Management, or a related field, or a recent graduate with a bachelor's degree in the same fields.
- Advanced MS office skills, particularly Excel, Word and PowerPoint.
- Attention to detail and positive attitude.
- Discreet, professional and well spoken, with good verbal and written communication skills.
- Exceptionally organized and efficient, with a good dose of common sense and initiative.
- Ability to use judgment and seek guidance with confidential issues.
Responsibilities
- Assist the County Administrator in day-to-day activities.
- Prepare power point presentations, meeting notes, agendas and take minutes at executive-level meetings as requested, ensuring that minutes are prepared and distributed, and follow-up on actions from meetings.
- Assist with strategic planning efforts by gathering data, conducting research, and preparing reports.
- Make and receive telephone calls.
- Organize and manage the County Administrator's and Director's calendars and set up meetings as appropriate.
- Performing any other appropriate tasks or duties as required, at the request of the County Administrator, Commissioner Director and the team members from other offices
- Communicate with Strategic Team members as needed.
- Manage information flow with internal and external stakeholders in a timely and accurate manner.
- Assist County Administrator in preparing and updating monthly reports
- The Executive Assistant Intern will also be invited to sit in on several staff meetings and meetings between the County Administrator and some external partners to gain a comprehensive understanding of the County organization and its impact on the public sector as a whole.
- Some office management duties as required.
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What This Job Offers
Career Level
Intern
Number of Employees
1,001-5,000 employees
