Executive Assistant - Integrated Solutions

Elbit America • Merrimack, NH

13d • Hybrid

About The Position

The Executive Assistant will provide administrative and secretarial support for the Merrimack site Leadership team. Major responsibilities of work performed may include a broad range of complex responsibilities involving confidential or technical information that includes scheduling meetings and preparing agendas, responding to routine correspondence, researching background material and responding to on-site visitors and telephone calls. This person may interface with executive and senior levels of the organization, as well as directly with external customers.

Requirements

• Bachelor’s degree is preferred
• Minimum of associate’s degree
• 3-5 years of experience supporting VP level
• Excellent communication skills are a must (written and verbal)
• Organizational and prioritization skills are a must
• Must excel with time management and the ability to manage and execute tasks
• The ability to network and be a team player
• Must be technologically skilled and be proficient in Microsoft Office
• Some travel may be required as designated by the Executive (1-2 times per year)

Responsibilities

• Maintain dynamic calendar
• Coordinate both off and on-site events, including support logistics, travel, meeting coordination
• Make both domestic and international travel arrangements
• Prepare expense reports
• Provide support/back-up assistance to cover other Executive Assistants when they are out of the office
• Must be able to generate letters, memos, etc.
• Responsible for organizing weekly, monthly, and quarterly review presentations
• Maintain all department files
• File and retrieve corporate documents, records, and reports
• Open, sort, and distribute incoming correspondence, including mail and faxes
• Process corporate invoices for Accounts Payable
• Create and maintain visit requests and contact reports
• Order and distribute office supplies for department
• Point of contact for employees to address inquires, questions, and requests
• Represent the company in a courteous and professional manner
• Arrange and support video teleconference meetings including the set-up of presentations, printing of materials, and supporting any issues arising from technical issues
• Provide support for on-site meetings including logistical support such as agendas, presentation copies, preparation of handouts, etc.
• Coordinate with International counterparts regarding travel and meetings
• The ability to perform other duties as assigned.

Benefits

• Most locations offer a 9/80 schedule, providing every other Friday off
• Competitive compensation & 401(k) program to plan for your future
• Robust medical, dental, vision, & disability coverage with qualified wellness discounts
• Basic Life Insurance and Additional Life & AD&D Insurances are available
• Flexible Vacation & PTO
• Paid Parental Leave
• Generous Employee Referral Program
• Voluntary Benefits Available: Longer Term Care, Legal, Identify Theft, Pet Insurance, and more
• Voluntary Tricare Supplement available for military retirees

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 1,001-5,000 employees