Executive Assistant III, Support Center System Executives
About The Position
Adventist HealthCare seeks to hire an experienced Executive Assistant III for members of our System Executive team who will embrace our mission to extend God’s care through the ministry of physical, mental, and spiritual healing. This role will provide professional secretarial support to two or more Executives at Adventist HealthCare. As an Executive Assistant III, you will: Perform a wide variety of administrative functions, including but not limited to coordinating committee meetings, preparing letters/correspondence, reports, scheduling meetings, and managing meeting minutes. Handle and type complex and highly confidential material Manage and coordinate office and administrative functions Coordinate and lead special projects Support the clinical and performance improvement initiatives Lead and support committees as designated Coordinate data collection, compilation, and submission Develop and maintain an electronic filing system for administrative and personnel records, ensuring that this information is confidential
Requirements
- Bachelor’s Degree, preferred in Healthcare or Business
- 5-8 years of demonstrated administrative experience required
- Experience maintaining an Executive’s calendar in a C-Suite environment
- Minimum five (5) years of demonstrated experience supporting Senior Management
- Proficient in PC skills such as the Windows work environment, the internet, and using e-mail programs such as GroupWise and the Ceridian program
- Knowledge of Visio and Microsoft Publisher
- Excellent verbal and written communication skills
- Excellent attention to detail
- Proficient with standard office equipment (i.e., fax, copier, computer)
- Ability to establish positive working relationships internally and externally
- Strong organizational skills
- Strong customer service skills, especially when speaking on the telephone
- Ability to exercise considerable discretion & independent judgment with all matters and handle highly sensitive, confidential, and non-routine information
- Exceptional calendar management and scheduling background for Executive-level
Nice To Haves
- PMP or other Executive Assistant Certifications Preferred
Responsibilities
- Perform a wide variety of administrative functions, including but not limited to coordinating committee meetings, preparing letters/correspondence, reports, scheduling meetings, and managing meeting minutes.
- Handle and type complex and highly confidential material
- Manage and coordinate office and administrative functions
- Coordinate and lead special projects
- Support the clinical and performance improvement initiatives
- Lead and support committees as designated
- Coordinate data collection, compilation, and submission
- Develop and maintain an electronic filing system for administrative and personnel records, ensuring that this information is confidential
Benefits
- Work life balance through nonrotating shifts
- Recognition and rewards for professional expertise
- Free Employee parking
- Medical, Prescription, Dental, and Vision coverage for employees and their eligible dependents effective on your date of hire
- Employer-paid Short & Long-Term Disability, Basic Life Insurance and AD&D, (short-term disability buy-up available)
- Paid Time Off
- Employer retirement contribution and match after 1-year of eligible employment with a 3-year vesting period
- Voluntary benefits include flexible spending accounts, legal plans, and life, pet, auto, home, long term care, and critical illness & accident insurance
- Subsidized childcare at participating childcare centers
- Tuition Reimbursement
- Employee Assistance Program (EAP) support
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What This Job Offers
Job Type
Full-time
Career Level
Executive
