Executive Assistant III

Aston Carter•Seattle, WA

4d•$36 - $38•Onsite

About The Position

We are seeking a highly motivated and customer-obsessed Executive Assistant. This important role requires a strong focus and execution, handling a high volume of tasks including complex calendar management and scheduling. The successful candidate will prioritize effectively amidst a flood of information and requests, ensuring appropriate urgency is given. They will monitor and track meetings, priorities, and emails, act as a proxy when necessary, and manage travel, expenses, and all administrative support functions. This role also involves managing multiple tasks and action items, documentation follow-up, and preparation for the Vice President, ensuring appropriate and timely action on deliverables.

Requirements

Impeccable attention to detail.
Ability to complete a high volume of tasks and projects with little guidance.
Exceptional verbal and written communication skills.
Ability to switch gears at a moment's notice.
High levels of integrity and discretion in handling confidential information.
Professionalism in dealing with senior professionals inside and outside the company.
3+ years of experience in executive support.
Strong calendaring and travel planning skills.

Nice To Haves

Experience providing C-level support in a large corporation is desired.
Bachelor’s degree preferred but not required.

Responsibilities

Manage complex calendar scheduling and prioritize tasks effectively.
Monitor and track meetings, priorities, and emails; act as proxy when necessary.
Coordinate travel arrangements and manage expenses for the VP.
Perform all administrative support functions for the office.
Prepare documentation and follow up on action items for the VP.
Ensure appropriate and timely action on deliverables.