Executive Assistant III, Support Center System Executives

Adventist HealthCare•Gaithersburg, MD

About The Position

Adventist HealthCare seeks to hire an experienced Executive Assistant III for members of our System Executive team who will embrace our mission to extend God’s care through the ministry of physical, mental, and spiritual healing. This role will provide professional secretarial support to two or more Executives at Adventist HealthCare. As an Executive Assistant III, you will: • Perform a wide variety of administrative functions, including but not limited to coordinating committee meetings, preparing letters/correspondence, reports, scheduling meetings, and managing meeting minutes. • Handle and type complex and highly confidential material • Manage and coordinate office and administrative functions • Coordinate and lead special projects • Support the clinical and performance improvement initiatives • Lead and support committees as designated • Coordinate data collection, compilation, and submission • Develop and maintain an electronic filing system for administrative and personnel records, ensuring that this information is confidential

Requirements

Bachelor’s Degree, preferred in Healthcare or Business
5-8 years of demonstrated administrative experience required
Experience maintaining an Executive’s calendar in a C-Suite environment
Minimum five (5) years of demonstrated experience supporting Senior Management
Proficient in PC skills such as the Windows work environment, the internet, and using e-mail programs such as GroupWise and the Ceridian program
Knowledge of Visio and Microsoft Publisher
Excellent verbal and written communication skills
Excellent attention to detail
Proficient with standard office equipment (i.e., fax, copier, computer)
Ability to establish positive working relationships internally and externally
Strong organizational skills
Strong customer service skills, especially when speaking on the telephone
Ability to exercise considerable discretion & independent judgment with all matters and handle highly sensitive, confidential, and non-routine information
Exceptional calendar management and scheduling background for Executive-level

Nice To Haves

PMP or other Executive Assistant Certifications Preferred

Responsibilities

Perform a wide variety of administrative functions, including but not limited to coordinating committee meetings, preparing letters/correspondence, reports, scheduling meetings, and managing meeting minutes.
Handle and type complex and highly confidential material
Manage and coordinate office and administrative functions
Coordinate and lead special projects
Support the clinical and performance improvement initiatives
Lead and support committees as designated
Coordinate data collection, compilation, and submission
Develop and maintain an electronic filing system for administrative and personnel records, ensuring that this information is confidential

Benefits

Work life balance through nonrotating shifts
Recognition and rewards for professional expertise
Free Employee parking
Medical, Prescription, Dental, and Vision coverage for employees and their eligible dependents effective on your date of hire
Employer-paid Short & Long-Term Disability, Basic Life Insurance and AD&D, (short-term disability buy-up available)
Paid Time Off
Employer retirement contribution and match after 1-year of eligible employment with a 3-year vesting period
Voluntary benefits include flexible spending accounts, legal plans, and life, pet, auto, home, long term care, and critical illness & accident insurance
Subsidized childcare at participating childcare centers
Tuition Reimbursement
Employee Assistance Program (EAP) support