Executive Assistant II

BILL•San Jose, CA

About The Position

At BILL, we believe in empowering the businesses that drive our economy. By replacing outdated financial processes with innovative tools, we help businesses—from startups to established brands—make smarter decisions and gain control of their operations. And we don’t stop there: we’re creating the future of financial automation so businesses can spend more time on what matters. Working here means you become part of a vision-driven team that’s ready to tackle challenges and build cutting-edge solutions. We value purpose, drive, and curiosity—and we thrive in a fast-paced, ever-changing environment. Whether in one of our offices in San Jose, CA, Draper, UT, or working remotely, BILLders collaborate to deliver real impact for businesses that need more time in their busy weeks. BILL builds high performing teams and we seek to hire the best talent for every role. We're committed to building a workplace that fosters inclusion and diverse perspectives, valuing each person’s unique skills and experiences. We’d love to hear from you—you might be just what we’re looking for, whether in this role or another. ✨ Let’s give businesses more time for what matters. Make your impact within a rapidly growing Fintech Company

Requirements

Logistical Precision: A proven track record of managing complex travel and calendars.
Technical Proficiency: Mastery of G-Suite, Slack, and expense management software (e.g., Concur).
Professionalism: Ability to interface with senior executives and external partners with a service-oriented mindset.
Visa Sponsorship: Please note that this position is not eligible for visa sponsorship. Applicants must have authorization to work in the United States without requiring visa sponsorship now or in the future.

Responsibilities

Complex calendar and travel management: Manage high-volume meeting requests and resolve conflicts with minimal oversight. Coordinate end-to-end travel logistics, including visas, flights, and detailed "trip books" for domestic and international travel.
Meeting Logistics & Documentation: Secure conference rooms, coordinate AV requirements, and manage catering for departmental meetings. Distribute meeting agendas and handle the physical/digital filing of risk-related documentation.
Departmental coordination: Maintain accurate organizational charts and email distribution lists. Oversee seating assignments and office supplies for the Risk floor. Act as the primary liaison for facilities and IT troubleshooting for the SVP.
Event Execution: Manage the 'boots on the ground' logistics for team-building events, holiday parties, and departmental offsites, including venue sourcing, contract signatures, and onsite point-of-contact duties.