Executive Assistant II

Aston Carter • Seattle, WA

17h • $28 - $31 • Onsite

About The Position

We are seeking an Executive Assistant II to support 2-3 Director-level executives within the Ads organization. This role involves working closely with the Demand Tech Org and UI team, alongside a team of exceptional Executive Assistants.

Requirements

• 3+ years of Executive Assistant experience (transferable experience such as RC, Office Manager, Front Desk, Legal Assistant is acceptable).
• Proficiency in Microsoft Office, particularly Outlook and Excel.
• Excellent communication skills.
• Experience managing very complex calendars.

Nice To Haves

• Experience with Concur.
• Customer-facing, hospitality, or service industry experience is a plus.
• Strong Executive Assistant experience with a history of supporting multiple executives.
• An advanced degree is preferred but not required.

Responsibilities

• Manage complex calendars using Outlook, ensuring seamless scheduling and coordination.
• Handle travel arrangements through Concur and Travel Source, ensuring efficient and cost-effective itineraries.
• Manage expense reports and documentation.
• Collaborate with other Executive Assistants and the Hiring Manager for onboarding and continued support.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Career Level: Mid Level
• Education Level: No Education Listed