Executive Assistant II
About The Position
At Capital Insurance Group we offer our employees more than just a job. We foster career growth, provide opportunities to give back to our communities, and help you take the next step in your career! CIG was founded in 1898 by a group of earnest farmers in need of protection and today, we are the leading West Coast Property & Casualty insurer. CIG is certified as a Great Place to Work and provides a collaborative, inclusive, and fun work culture for all employees. The Executive Assistant II is responsible for fully supporting 1-3 Executives by managing travel, calendars, expense reports, budget variance report and more. Additionally, supporting operational needs as necessary, and not limited to overseeing the day-to-day operational activities to include but not limited to ensuring projects are completed on time, within scope, and according to division/department/corporate goals, oversee the use of resources and ensure all operations stay within budgetary limits. Monitor and report on departmental engagement, performance, analyze data (GPTW) and identify areas for improvement. Ensure all operations adhere to company standards, industry regulations, and more. Job description is not prescriptive, but rather a guide as to the duties and responsibilities you will have, however it is not limited to the listed above.
Requirements
- Education: A bachelor's degree in business, operations, or a related field is often required.
- Experience: Typically requires 5+ years of experience directly supporting C-suite executive and 2+ years in operational management or a related role.
- Leadership: Strong leadership and team-building skills are critical.
- Problem-solving: Excellent analytical and problem-solving skills to handle unexpected issues.
- Communication: Strong communication and interpersonal skills for effective collaboration with team members and management.
- Technical proficiency: Proficient in relevant software, such as Microsoft Office, Smartsheet, Canvas, Project Management tools and often includes experience with specific systems like ERPs.
- Candidates must be authorized to work in the United States without the need for current or future visa sponsorship.
Responsibilities
- Managing travel
- Managing calendars
- Expense reports
- Budget variance report
- Overseeing the day-to-day operational activities to include but not limited to ensuring projects are completed on time, within scope, and according to division/department/corporate goals
- Oversee the use of resources and ensure all operations stay within budgetary limits
- Monitor and report on departmental engagement, performance, analyze data (GPTW) and identify areas for improvement
- Ensure all operations adhere to company standards, industry regulations, and more
Benefits
- Accrue twenty-one days of Paid Time Off during your first year
- Up to eighty-seven percent of benefits covered by CIG for you and your family members
- Medical, dental, vision plans
- One hundred percent covered plans Basic Life & AD&D
- Employee Assistance
- Leave Management
- Long Term Disability
- Short Term Disability (Outside of CA)
- Family Caregiver Support (Homethrive)
- Child Care Resources (Tootris)
- Business Travel Accident Protection
- Voluntary benefit offerings Short-term (CA only)
- Voluntary Life AD&D self, spouse and child plans
- Flexible Spending Health Savings (HSA)
- Hospital Indemnity
- Accidental Injury
- Critical Illness
- ARAG Legal Services
- Norton LifeLock
- Nine paid holidays, plus two floating holidays
- Above and Beyond Reward Recognition Program
- Kudos & Shout Out Points Program
- Quarterly Above and Beyond Bonus Program
- Annual Above and Beyond Bonus Program
- Competitive compensation
- Base compensation
- Salary Management
- Spot Bonuses
- Annual Incentive/Profit sharing program, potential payout annually based on company results.
- Discount partnerships Gym memberships, credit union, travel, shopping, restaurants, theme parks, and more
- Insurance
- Educational reimbursement and bonus programs
- Employee Referral Bonus Program
- Home and Auto Insurance Discount Program.
- Paid Volunteer Time Through company planned community events and choose your own adventure PVT in giving back in ways that are meaningful to you!
- Retirement savings benefit (401k and Roth + match)
- Health & Financial Wellness
- Wellness platform, tools and events
- Health Savings Account match
- Financial Wellness Resources
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
