Executive Assistant II

Essentia Health • Duluth, MN

4d • $22 - $33

About The Position

Performs a wide range of complex administrative and secretarial duties and coordinates various office procedures in support of the assigned executive(s). Performs a broad and varying scope of administrative support duties of a confidential nature. Uses independent discretion in completing and maintaining complex projects or programs requiring a high degree of initiative. Serves as recording secretary for committees as assigned.

Requirements

• Associates degree plus 1 year of experience in complex office environment OR 3 years experience in a complex office environment.
• Proficient and comprehensive skills in personal computer software systems and applications, including word processing, spreadsheets, presentations and databases ( Microsoft Word, Excel, PowerPoint, and Access).
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Access, with the ability to create complex documents, spreadsheets, databases, and presentations
• Demonstrated experience as an Executive Assistant or in a senior administrative support role
• Expertise in managing executive calendars, scheduling, travel coordination, and inbox prioritization
• Strong written and verbal communication skills, including experience preparing and refining executive‑level communications
• Proven ability to handle confidential and sensitive information with exceptional discretion and a high level of professionalism
• Exceptional organizational skills with the ability to multitask, prioritize, and manage time effectively in a fast‑paced environment
• Strong problem‑solving abilities and the initiative to anticipate needs and independently move projects forward

Responsibilities

• Performs a wide range of complex administrative and secretarial duties
• Coordinates various office procedures in support of the assigned executive(s)
• Performs a broad and varying scope of administrative support duties of a confidential nature
• Uses independent discretion in completing and maintaining complex projects or programs requiring a high degree of initiative
• Serves as recording secretary for committees as assigned

Benefits

• comprehensive benefits include medical, dental, vision, life, and disability insurance, along with supplemental options to fit your needs
• 401(k) plan with employer contributions
• invest in your professional development through training, tuition reimbursement, and educational programs
• flexible scheduling, generous time off, and wellness resources focused on your physical, mental, and emotional health

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees