Executive Assistant II

DSFederal, Inc.•Bethesda, MD

8d•Onsite

About The Position

Full time position supports NIH OER leadership. Position is located on site at NIH with potential for hybrid work location opportunity based on needs and direction of the client. Responsibilities include but are not limited to: Managing calendars and meetings; preparing meeting materials; taking and producing meeting minutes; escorting visitors; coordinating actions and activities with internal and external stakeholders; drafting correspondence and other miscellaneous documentation; supporting travel planning; coordinating and providing logistical support as needed; handling general administrative and mailing processes; attends meetings, briefings and other activities in support of organizational programs and takes notes on comments and commitments made and tracks action items; performs other duties as assigned that support OERs mission and operational needs.

Requirements

Microsoft Office 365 programs
High level of competence in Outlook, Microsoft Word, Teams, and Excel
Strong administrative administration skills with a focus on executive level requirements
Proven technical proficiency, including data analysis
Preparation of reports
Very strong organizational skills
Self-starter with a high degree of professional courtesy and discreteness
Strong problem-solving abilities
Highly efficient and effective oral and written communication skills
Working knowledge of NIH processes, procedures and organization structure
3 years of administrative a/o customer service experience
Proven experience with Microsoft 365
Knowledge and understanding of special attributes needed to work at the executive level
Adobe applications

Nice To Haves

Ideal candidate ideally has recent work experience within the NIH
Social Media knowledge

Responsibilities

Managing calendars and meetings
Preparing meeting materials
Taking and producing meeting minutes
Escorting visitors
Coordinating actions and activities with internal and external stakeholders
Drafting correspondence and other miscellaneous documentation
Supporting travel planning
Coordinating and providing logistical support as needed
Handling general administrative and mailing processes
Attends meetings, briefings and other activities in support of organizational programs and takes notes on comments and commitments made and tracks action items
Performs other duties as assigned that support OERs mission and operational needs