Executive Assistant II

Chickasaw Nation Industries, Inc.•Atlanta, GA

2d•Onsite

About The Position

The Executive Assistant II provides administrative and general office support. This position support efforts in implementing business strategy, mission, plans and goals. Work involves conducting basic research, drafting reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel requests, travel reimbursements, maintaining calendars and creating presentations. This position is 100% onsite in the Atlanta, GA area. Chickasaw Nation Industries, Inc. serves as a holding company with multiple subsidiaries engaged in several lines of business (Technology, Infrastructure & Engineering, Health, Manufacturing, Public Safety, Consulting, and Transportation) for the federal government and commercial enterprises. A portion of our profits is used to support Chickasaw citizens. We are proud to support the economic development and long-term viability of the Chickasaw Nation and its people. CNI offers premium benefits eligible on the first day of hire to full time employees; (Medical - Dental – Vision), Company Life Insurance, Short-Term and Long-Term Disability Insurance, 401(K) Immediate Vesting, Professional Development Assistance, Legal Aid Assistance Program, Family Planning / Fertility Assistance, Personal Time Off, and Observance of Federal Holidays. As a federal contractor, CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act.

Requirements

Must be able to obtain and maintain the required customer clearance for access to systems, facilities, equipment and property.
Bachelor’s degree in a related field such as Business Administration or Office Administration, and minimum of two to four (2-4) years relevant experience or equivalent combination of education / experience.

Nice To Haves

Familiarity with CDC systems is preferred.
Experience managing support for more than 1 person is preferred.
Excellent communication skills is preferred.

Responsibilities

Perform various administrative functions related to time and attendance/payroll, procurement/purchasing of office supplies, processing training orders, and completing other duties necessary to support CDC operations.
Develop an extensive working knowledge of Director and Deputy Director’s preferred practices and procedures related to Microsoft Outlook email and calendars including scheduling appointments/meetings that include appropriate required and optional attendees, and prioritizing meetings and troubleshooting when multiple meetings overlap or meeting times conflict.
Prepare travel requests, arrangements and submit travel vouchers in a complete and timely manner.
Anticipate upcoming meetings and travel, prepare regular updates for the Director and Deputy Director.
Prepare requests for office supplies, purchases, training, and equipment.
Communicate and liaise with executive assistants across the NCEH/ATSDR Divisions and CDC.
Coordinate face to face and/or virtual meetings, conferences, site visits, partner visits, and other important events that require the attendance/participation of the Director and Deputy Director.
Secure CDC meeting space, create Teams links, coordinate and address all audio-visual needs and ensure that audio-visual equipment is available and working properly.
Assist in the preparation of presentations, and meeting agendas.
Prepare, maintain, and disseminate correspondence, as needed.
Review incoming correspondence and requests for information and develop/maintain a tracking system to ensure timely responses.
Track and monitor the flow of documents, track suspense dates to ensure timeliness.
Maintain office files and records according to applicable CDC guidelines and the Federal Records Management Regulations.