EXECUTIVE ASSISTANT II - SES - 64082386 Pending Reclass to ACCOUNTANT SUPERVISOR I - SES

State of Florida • West Vero Corridor, FL

1d • $54,000 - $56,000 • Onsite

About The Position

This position spends the majority of the time engaged in supervisory responsibilities. This includes communicating with, motivating, training, and evaluating employees in addition to planning and directing employees' work. The incumbent has the authority to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward, or discipline subordinate employees or effectively recommend such action. The incumbent will also be required to develop performance expectations, meet with staff regularly to discuss performance, complete performance reviews, maintain vacation and work schedules, ensuring proper coverage, and complete timesheets. This is professional accounting work involving independent application of a variety of accounting skills to all Indian River County Health Department's accounting programs. Access to confidential records and computer access will be based on the need to know when involved in specific patient's care, billing activities, ordering prescribed medications or supplies, investigating communicable disease reports, established quality improved activities, i.e., peer review, records review audits, and investigating complaints. Must have strong analytical skills with the ability to research and comprehend complex financial statements. Must be proficient in computer spreadsheet software. This position requires the ability to perform fiscal analysis and budget summation of numerous accounting funds. Provides assistance in budget preparation as warranted. Responsible for compliance with established policy and procedure for revenue collection and cash handling. Uses knowledge of quality improvement (QI) methods and processes to engage staff in improvement activities to develop a culture of quality within DOH-Indian River and align with accreditation requirements; analyzes data to evaluate departmental performance and quality improvement needs on an ongoing basis; reviews and utilizes customer satisfaction survey results to identify opportunities for improvement; identifies, develops and implements departmental improvement activities serving as lead or serving within project team; participates in special projects, as needed.

Requirements

• Strong analytical skills with the ability to research and comprehend complex financial statements
• Proficient in computer spreadsheet software
• Ability to perform fiscal analysis and budget summation of numerous accounting funds
• Knowledge of quality improvement (QI) methods and processes
• Knowledge of economic and accounting principles and practices, the financial markets, banking, and the analysis and reporting of financial data
• Knowledge of principles and processes involved in business and organizational planning, coordination, and execution (strategic planning, resource allocation, manpower modeling, leadership techniques, and production methods)
• Knowledge of administrative and clerical procedures and systems
• Knowledge of numbers, their operations, and interrelationships including one or more of the following: arithmetic, algebra, geometry, calculus, statistics, and their applications
• Ability to manage schedules, approve timesheets, and conduct performance reviews
• Advanced proficiency in computer spreadsheet software
• Strong verbal and written communication for interacting with staff, stakeholders, and external partners
• Capability to generate reports from various databases (e.g., CONMAN, E-VITALS, FIRS, FIS HMS, MFMP)
• Strong interpersonal skills for collaboration with internal teams and external entities
• Valid Driver’s License
• Current authorization to work in the United States without employer sponsorship
• Ability to learn and communicate effectively, orally and in writing, in English

Responsibilities

• Communicating with, motivating, training, and evaluating employees
• Planning and directing employees' work
• Hiring, transferring, suspending, laying off, recalling, promoting, discharging, assigning, rewarding, or disciplining subordinate employees or effectively recommending such action
• Developing performance expectations
• Meeting with staff regularly to discuss performance
• Completing performance reviews
• Maintaining vacation and work schedules, ensuring proper coverage
• Completing timesheets
• Applying a variety of accounting skills to all Indian River County Health Department's accounting programs
• Performing fiscal analysis and budget summation of numerous accounting funds
• Providing assistance in budget preparation as warranted
• Ensuring compliance with established policy and procedure for revenue collection and cash handling
• Using knowledge of quality improvement (QI) methods and processes to engage staff in improvement activities to develop a culture of quality within DOH-Indian River and align with accreditation requirements
• Analyzing data to evaluate departmental performance and quality improvement needs on an ongoing basis
• Reviewing and utilizing customer satisfaction survey results to identify opportunities for improvement
• Identifying, developing and implementing departmental improvement activities serving as lead or serving within project team
• Participating in special projects, as needed
• Reviewing and auditing various programmatic budgets including monthly reconciliation, review of financial adjustments, budget adherence and proper use of organizational coding structures
• Collecting data and completing various agency monthly and annual reports
• Reconciling/compiling/maintaining Rate Management reports for CHD
• Assisting the Business Manager with all work orders and establishing procedures for operation and maintenance of departmental vehicles
• Compiling financial reports at the program level for reimbursement, budget, and audit purposes to include the WIC Program
• Including budget projections and monthly fiscal reporting of expenses and revenues
• Generating reports for review by administrative staff from various databases including CONMAN, HMS, FIRS, FIS, and MFMP
• Making recommendations on budget issues to meet fiscal integrity and maximize revenue
• Maintaining programmatic budget review with supervisors as requested
• Overseeing Vital Statistics function; serving as chief deputy registrar
• Providing oversight to two Tax Collector sites
• Issuing birth and death certificates
• Training support staff as needed
• Interacting with hospital, funeral home representatives, providing sub registrar training
• Overseeing fiscal aspect for vital statistics function
• Conducting audits and maintaining required reporting functions as outlined in operations manual
• Performing miscellaneous duties in the areas of Vital Statistics, accounts receivable, and other related duties as required

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options, including employer contributions
• Flexible Spending Accounts
• Tuition waivers
• And more!

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed