Executive Assistant I - Administration (Full-Time, Days)

Enloe Health • Chico, CA

4d • $28 - $38 • Onsite

About The Position

Under the direction of the Manager, the Executive Assistant is responsible for providing high-level administrative support to the Administration office and assists with all administrative functions including, but not limited to calendar (arranging meetings, conference and similar proceedings, preparing agendas, taking and transcribing minutes), telephones (answering/screening/redirecting calls and taking messages), correspondence and reports (composing, transcribing, and designing), record keeping (establishing and maintaining), assisting with special projects as assigned by the Vice President(s), and providing administrative support, as needed. The individual in this role will exhibit professionalism and proficiency, managing issues and projects both internally and externally on behalf of the Vice President. The individual in this role must be capable of following through on numerous details of multiple assignments simultaneously, using good judgment and critical thinking skills, providing excellent customer service, follow up and positive problem-solving capabilities. The person in this role will need to be flexible to accommodate changing priorities and responsibilities. This position involves management of confidential and proprietary information. The incumbent must demonstrate tact, discretion and thoughtfulness at all times. The Executive Assistant works in tandem with the Manager to assist in providing support to the Board of Trustees. This includes assisting the Manager with additional responsibilities such as taking meeting minutes, uploading Board and/or Committee packets, coordinating on-site and off-site educational events/Board Retreats, travel arrangements/lodging, and other duties as assigned. (Each Executive Assistant will have varying responsibilities regarding support for the Board of Trustees). The Executive Assistant maintains the highest level of professionalism and confidentiality in all matters pertaining to Enloe Medical Center. The Executive Assistant demonstrates the ability to work independently and uses good judgment in completing the duties of this position. They produce high-quality, detailed and accurate reports and correspondence.

Requirements

• Three years’ experience supporting a person or department as an Administrative Assistant, Executive Assistant or like role OR a Bachelors degree AND one year experience supporting a person or department as an Admin Assistant, Executive Assistant or like role
• Experience in role requiring proficiency in the Microsoft Office Suite and strong verbal and written communication skills
• Experience with a complex work environment that includes critical thinking skills and independent decision making
• Excellent interpersonal skills and be able to maintain a high degree of rapport and interact professionally with managers, physicians co-workers, employees, consultants, attorneys and the public at large.
• Must be able to maintain strict confidentiality at all times.
• Must be able to work quickly and accurately in a fast-paced environment.
• Must be able to be flexible and adjust priorities and responsibilities accordingly.
• Strong written and oral communication skills.
• Proficient in Microsoft Office Suite.
• Internet document retrieval experience.
• Organizational and multi-tasking skills essential.
• Must be able to fulfill the essential functions of the position.

Nice To Haves

• Experience in healthcare or hospital environment
• Bachelor’s Degree

Responsibilities

• Providing high-level administrative support to the Administration office
• Assisting with all administrative functions including, but not limited to calendar (arranging meetings, conference and similar proceedings, preparing agendas, taking and transcribing minutes), telephones (answering/screening/redirecting calls and taking messages), correspondence and reports (composing, transcribing, and designing), record keeping (establishing and maintaining)
• Assisting with special projects as assigned by the Vice President(s)
• Providing administrative support, as needed
• Managing issues and projects both internally and externally on behalf of the Vice President
• Following through on numerous details of multiple assignments simultaneously, using good judgment and critical thinking skills, providing excellent customer service, follow up and positive problem-solving capabilities
• Assisting the Manager with additional responsibilities such as taking meeting minutes, uploading Board and/or Committee packets, coordinating on-site and off-site educational events/Board Retreats, travel arrangements/lodging, and other duties as assigned
• Maintaining the highest level of professionalism and confidentiality in all matters pertaining to Enloe Medical Center
• Working independently and uses good judgment in completing the duties of this position
• Producing high-quality, detailed and accurate reports and correspondence

Benefits

• $0 premium medical plan to include vision insurance
• Prescription and dental group insurance
• Retirement with employer match
• Generous paid time off (PTO) plan that starts accruing immediately and can be used as it's earned
• Extended Sick Leave
• Flexible Spending Accounts for unreimbursed medical expenses and dependent care
• Employee Assistance Program
• Educational Assistance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees