Executive Assistant | Administration

Logan Health•Kalispell, MT

About The Position

Are you a poised, polished, and proactive Executive Assistant who thrives in a fast‑paced environment supporting senior leaders? Logan Health is seeking an exceptional administrative professional to provide high‑level support to two Executives, ensuring seamless operations, strategic organization, and impeccable communication at the highest levels of the organization. This is an exciting opportunity to join a mission‑driven health system where professionalism, integrity, and confidentiality aren’t just expectations—they’re essential to success. Our Mission: Quality, compassionate care for all. Our Vision: Reimagine health care through connection, service and innovation. Our Core Values: Be Kind | Trust and Be Trusted | Work Together | Strive for Excellence. Why Join Logan Health? As part of Logan Health’s Executive Leadership environment, you’ll serve as a trusted partner to senior decision-makers. Your ability to stay several steps ahead, navigate rapidly shifting priorities, and tenaciously protect and optimize executive schedules will directly support organizational success. What We’re Looking For We’re seeking an experienced, composed, and highly professional Executive Assistant who brings:

Requirements

Minimum 3 years of experience in an executive assistant or similar high‑level administrative role.
Two years of college or vocational training preferred.
Healthcare background is helpful but not required.
Excellent judgment, strong initiative, and the ability to anticipate needs and manage shifting priorities.
Demonstrated ability to maintain strict confidentiality and handle sensitive information with integrity.
Strong interpersonal and communication skills, including supporting individuals and small groups.
Proficiency in Microsoft Office with the ability to learn new software as needed.
Ability to type 65+ WPM with high accuracy.
Outstanding organizational and time‑management skills, with a proven ability to navigate complex calendars and manage competing demands with scheduling tenacity.

Responsibilities

Provide comprehensive administrative support to two Executives, managing calendars, correspondence, and high‑priority projects.
Proactively maintain calendars with strong scheduling tenacity—anticipating conflicts, securing time-sensitive meetings, and ensuring schedules are protected, aligned, and optimized.
Draft, edit, and prepare professional communications including letters, reports, presentations, and proposals.
Represent the Executive Office with absolute professionalism and discretion in all communications.
Coordinate meetings and events, including agendas, logistics, materials, and accurate minute-taking.
Track and manage expense reports and reconciliations efficiently and on time.
Gather, review, and format data for reports, dashboards, and presentations (spreadsheets, charts, graphs, etc.).
Maintain confidential documents, files, and sensitive information in accordance with department protocols.
Anticipate needs and identify opportunities to streamline workflow and decision-making.
Prioritize a dynamic workload while maintaining accuracy, quality, and composure, especially during scheduling challenges.
Coordinate across departments and serve as a trusted liaison for internal and external partners.
Support Executive Leadership Team (ELT) members as needed and collaborate closely with fellow Executive Assistants.
Exhibit flexibility, professionalism, and a solution-oriented mindset.
Serve as a departmental resource for API timekeeping.