Executive Assistant I

Texas A&M University System • Houston, TX

9d • Onsite

About The Position

Our Commitment Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. Who we are The School of Engineering Medicine in collaboration with Texas A&M College of Engineering, Texas A&M School of Medicine and the state’s top-ranked Houston Methodist Hospital offer an innovative medical school program called ENMED. This program was established to transform healthcare through translational interdisciplinary research, the development of medical technologies, and the development and training of “Physicianeers.” ENMED delivers a revolutionary blended curriculum with focus on innovation and entrepreneurship where students receive a Doctor of Medicine and Master of Engineering degree in the same four years. What we want The Executive Assistant I provides administrative support to the department leadership and faculty. Work involves coordinating high-level operations of the department. Exercises discretion and independent judgment with respect to matters of significance. What you need to know Salary: Will be commensurate based on the selected hire’s education and experience. Location: Houston, TX Please note: This position is fully funded for one (1) year. Continuation of employment beyond the initial year is contingent upon the availability of additional funding and is not guaranteed. Apply! Submitting a cover letter, resume/CV to assist us with the review process. You may upload these documents to the application under CV/Resume.

Requirements

• Bachelor’s degree in applicable field or equivalent combination of education and experience.
• Three years of office administration

Nice To Haves

• Five years of experience in office administration.
• Demonstrated ability to implement best-practice in office management.
• Proactive approach with a strong sense of ownership and initiatives.

Responsibilities

• Executive Support Coordinates meetings, and other activities
• Schedules appointments and manages calendar.
• Prepares travel arrangements and itineraries and may approve and process travel reimbursements.
• Provides technical guidance and advice on administrative matters to department management and faculty.
• Coordinates and monitors action items and assignments made by the department head and faculty.
• Communicates policies, procedures, standards, and methods.
• Interprets policies, rules, and regulations.
• Assists in compiling reports, maintains records and other documents.
• Office Operations and Events Drafts and manages correspondence and communications.
• Prepares notices or agendas for meetings.
• Responds to inquiries, resolving problems or inquiries.
• Reviews administrative practices and programs and assists in formulating policies.
• Plans and coordinates logistical and administrative support for events, meetings or other special functions and provides on-site support.
• Records May have fiscal records management responsibilities.

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee
• Living Well, a program at Texas A&M that has been built by employees, for employees

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level