Executive Assistant I

Texas A&M • Houston, TX

6d • Onsite

About The Position

The School of Engineering Medicine in collaboration with Texas A&M College of Engineering, Texas A&M School of Medicine and the state’s top-ranked Houston Methodist Hospital offer an innovative medical school program called ENME D . This program was established to transform healthcare through translational interdisciplinary research, the development of medical technologies, and the development and training of “ Physicianeers .” ENME D delivers a revolutionary blended curriculum with focus on innovation and entrepreneurship where students receive a Doctor of Medicine and Master of Engineering degree in the same four years. The Executive Assistant I provides administrative support to the department leadership and faculty. Work involves coordinating high-level operations of the department. Exercises discretion and independent judgment with respect to matters of significance. Salary: W ill be commensurate based on the selected hire’s education and experience . Please note: This position is fully funded for one (1) year. Continuation of employment beyond the initial year is contingent upon the availability of additional funding and is not guaranteed. Submitting a cover letter, resume/CV to assist us with the review process. You may upload these documents to the application under CV/Resume .

Requirements

• Bachelor’s degree in applicable field or equivalent combination of education and experience.
• Three years of office administration

Nice To Haves

• Five years of experience in office administration.
• Demonstrated ability to implement best-practice in office management.
• Proactive approach with a strong sense of ownership and initiatives.

Responsibilities

• Coordinates meetings, and other activities
• Schedules appointments and manages calendar.
• Prepares travel arrangements and itineraries and may approve and process travel reimbursements.
• Provides technical guidance and advice on administrative matters to department management and faculty.
• Coordinates and monitors action items and assignments made by the department head and faculty.
• Communicates policies, procedures, standards, and methods.
• Interprets policies, rules, and regulations.
• Assists in compiling reports, maintains records and other documents.
• Drafts and manages correspondence and communications.
• Prepares notices or agendas for meetings.
• Responds to inquiries, resolving problems or inquiries.
• Reviews administrative practices and programs and assists in formulating policies.
• Plans and coordinates logistical and administrative support for events, meetings or other special functions and provides on-site support.
• May have fiscal records management responsibilities.

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts , and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee
• Living Well, a program at Texas A&M that has been built by employees, for employees

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 251-500 employees