Executive Assistant I

Kimberly-Clark

2d

About The Position

As an Executive Assistant, you’ll provide high-impact, confidential administrative support to the Senior Director and leadership team within the Family Care & Professional Materials & Design Engineering (MD&E) organization. The role requires strong organization, attention to detail, and proficiency across Microsoft tools, with the ability to support senior leaders, global teams, and cross-functional partners. In this role you will: Manage complex executive calendars, governance forums, and cross-functional meetings. Prioritize meeting requests and resolve scheduling conflicts. Draft and send professional communications on behalf of leadership. Coordinate domestic/international travel, itineraries, and expense reporting for Kimberly-Clark Leaders. Coordinate department meetings, learning sessions, and Experimental Mill administrative needs. Support onboarding and offboarding for employees, Co-Ops and contractors. Maintain SharePoint and Teams sites (org charts, governance calendars, templates, reference materials). Assist with visitor coordination for Neenah campus and the Experimental Mill (rooms, schedules, hospitality). Support workshops, teambuilding events, and working sessions (logistics, materials, action items). Maintain department distribution lists, org charts, and administrative records. Create and manage purchase requisitions and receipts (Coupa/Ariba or equivalents). Ensure compliance with KC policies related to travel, expenses, procurement, information security, and confidentiality.

Requirements

• Associate degree or equivalent experience.
• 5+ years of administrative experience supporting senior leaders (Sr Director/VP level).
• Experience managing global calendars and supporting global teams.
• Proficiency in Microsoft Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
• Ability to handle confidential information with discretion and provide high-level service.
• Experience with Zoom, Teams, SAP, Workday, Concur and polling tools/applications.
• Ability to travel locally less than 5% (planned in advance).

Nice To Haves

• Experience supporting R&D, engineering, manufacturing, or pilot plant environments.
• Familiarity with safety-sensitive facilities and coordinating training/access.
• Experience in a global or matrixed organization.
• Experience using Coupa, AI and digital billboards

Responsibilities

• Manage complex executive calendars, governance forums, and cross-functional meetings.
• Prioritize meeting requests and resolve scheduling conflicts.
• Draft and send professional communications on behalf of leadership.
• Coordinate domestic/international travel, itineraries, and expense reporting for Kimberly-Clark Leaders.
• Coordinate department meetings, learning sessions, and Experimental Mill administrative needs.
• Support onboarding and offboarding for employees, Co-Ops and contractors.
• Maintain SharePoint and Teams sites (org charts, governance calendars, templates, reference materials).
• Assist with visitor coordination for Neenah campus and the Experimental Mill (rooms, schedules, hospitality).
• Support workshops, teambuilding events, and working sessions (logistics, materials, action items).
• Maintain department distribution lists, org charts, and administrative records.
• Create and manage purchase requisitions and receipts (Coupa/Ariba or equivalents).
• Ensure compliance with KC policies related to travel, expenses, procurement, information security, and confidentiality.

Benefits

• Great support for good health with medical, dental, and vision coverage options with no waiting periods or pre-existing condition restrictions.
• Access to an on-site fitness center, occupational health nurse, and allowances for high-quality safety equipment.
• Flexible Savings and spending accounts to maximize health care options and stretch dollars when caring for yourself or dependents.
• Diverse income protection insurance options to protect yourself and your family in case of illness, injury, or other unexpected events.
• Additional programs and support to continue your education, adopt a child, relocate, or even find temporary childcare.
• Along with base pay, this position is eligible for overtime pay and a comprehensive benefits suite, including our 401(k) and Profit Sharing plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree